5.1 Checking license usage

Ops I must be used within the number of licenses you have with regard to the number of users and executions of operational scenarios. Be sure to check regularly whether the number of AI extension function users, the number of operational scenario executions, and the number of job executions remain within the scope of your licenses, and manage them appropriately.

(1) Checking the number of users

The number of users requiring a license can be confirmed based on the user count displayed on the User Management window under System Configuration in the system application.
Specifically, if you select Users under User Management in the navigation area, licensed users are displayed. If you click on “Billing users”, the total number of users who require a license will be displayed in the lower right of the configuration area.

(2) Checking the number of AI extension function users

The number of users who can use the AI extension function can be confirmed as the total number of users assigned the primitive role “ai_extension_user”.
Specifically, on the User window under System Configuration of the system application, set the following in the “Filters” at the top of the user list, and then check the total number of users displayed in the lower right of the window.

• Columns: Roles
• Operators: contains
• value: ai_extension_user

(3) Checking the number of executions of operational scenarios

The number of operational scenario executions can be confirmed by the total number of workflows, including subflows, displayed on the Workflow window of the task application.
Note that the operational scenario execution license is based on the number of executions per month. To specify the month you want to check, click “Filters” on the top of the Workflow window, select “Opened”, and set a specific date, so you can confirm the total number of workflows at the bottom right of the window.

Example:
If you want to specify March 2023, set the following two conditions in the filter to “AND”.

• Columns [Opened], operators [or after], and value [2023-03-01 00:00:00 +09:00]
• Columns [Opened], operators [or before], and value [2023-03-31 23:59:00 +09:00]

(4) Checking the number of job executions

The monthly number of job executions can be confirmed in the Automation application, under “Jobs” in the “Views” category.
The user performing the check must be assigned the primitive role “automation_auditor” or “automation_manager”.
Set the following three conditions, ①, ②, and ③ ,in the filter at the top of the job list, and confirm the total number of items at the bottom right of the window.
When setting ② or ③, after selecting or entering the value for each condition, click the icon.

• Object: Job Type
• Setting: Playbook Run

• Object: Advanced
• Set type: and
• Key: started
• Lookup type: gte
• Value: First day of the month for which you want to know the number of jobs (YYYY-MM-DD hh:mm:ss ±hh:mm)

• Object: Advanced
• Set type: and
• Key: started
• Lookup type: lt
• Value: First day of the following month for which you want to know the number of jobs (YYYY-MM-DD hh:mm:ss ±hh:mm)