1.4.6 General procedure for discarding smart devices
If smart devices collected for replacement or repair are too old or damaged to be reused, discard them.
To discard smart devices:
- 1. Determine the devices to be discarded.
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If the collected smart devices are no longer to be used, set them as the devices to be discarded. To prevent information leakage, initialize the smart devices to be discarded.
- 2. Dispose of the devices.
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When the planned date of disposal arrives, dispose of the applicable devices.
The disposal of faulty smart devices is complete.
- Organization of this subsection
(1) General procedure for determining the devices to be discarded
If devices collected for replacement or repair are too old or damaged to be reused, set them as the devices to be discarded. If the collected devices are still usable, keep them in stock.
- 1. Identify the devices that are no longer to be used.
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Check the collected devices for any devices that are no longer to be used.
For example, if there is a policy to discard any devices that have been used for five years or more, check how long the collected devices have been used. To do this, access the Hardware Asset view of the Assets module, and then check Registered Date/Time or Contract Date of the collected devices. To limit the information to be displayed in the view, use the filtering function.
If neither Registered Date/Time nor Contract Date is displayed in the view, right-click an item name in the list, and then select Select Columns. In the displayed dialog box, select the Registered Date/Time or Contract Date check box, and then click the OK button. Registered Date/Time or Contract Date is then displayed in the view. If no contract information is registered for hardware assets, - is displayed under Contract Date.
- 2. Set as the devices to be discarded.
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If there are devices that are no longer to be used, set Planned Asset Status to Disposed, and then enter the planned date of disposal under Planned Date. In this way, you can identify devices that are due to be discarded.
- 3. Clear all data stored in the hard disk.
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To prevent information leakage, erase all data stored in the hard disks of the devices to be discarded by using a tool specifically designed for this purpose.
If you are discarding the smart devices, initialize them. To initialize the smart devices, click the Go to Device List button in the Hardware Asset view to display the Inventory module, and then from Action, select Initialize Smart Device.
If you are keeping the smart devices in stock, make a disk copy of them so that they can be put to use without delay when necessary.
The devices to be discarded are ready for disposal at any time.
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(2) General procedure for disposing of devices
When the planned date of disposal arrives, dispose of all devices that are no longer to be used. Before disposing of the devices, create a list of devices to be disposed of. Using the created list, dispose of the devices. After disposing of the devices, update the hardware asset information.
- 1. Create a list of devices to be disposed of.
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Before disposing of the devices, create a list of the devices to be disposed of. Export the hardware asset information whose Planned Asset Status is Disposed to a CSV file. Make sure that you export all the hardware asset information items that you need to dispose of the devices. For example, export an item such as Asset #, which identifies each device to be disposed of.
- Important
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If the network monitor is enabled on a device to be disposed of, you need to disable the network monitor before disposing of the device.
- 2. Dispose of the devices.
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Use the exported list to dispose of the devices. If you are asking a waste disposal contractor to dispose of the devices, give the contractor the list and ask the contractor to use the list to dispose of the devices.
- 3. Update the hardware asset information.
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After disposing of the devices, update the hardware asset information. In the Hardware Asset view of the Assets module, change Asset Status of each device that has been disposed of from In Stock to Disposed.
- Tip
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If you change Asset Status of hardware assets to Disposed, the corresponding device information is deleted.
- Tip
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If you change Asset Status of hardware assets to Disposed when the network monitor is enabled, the corresponding device information is removed from the network control list. If, however, agents are installed on the corresponding devices and these devices are connected to the network, the devices are automatically included as management targets and re-registered in the network control list.
The disposal of devices is complete. The hardware asset information of the devices that have been disposed of is retained, with their Asset Status set to Disposed.
Cancel the contracts relevant to the discarded devices as necessary.
Related Topics: