1.11 General procedure for managing asset contract information
When you manage contract information by using JP1/IT Desktop Management 2, you can do the following to efficiently keep track of the contract status:
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Easily keep track of the status of hardware assets and software licenses under contract.
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Quickly obtain information about the contracts close to expiry to help future operation planning.
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Evaluate the cost on hardware assets and software licenses.
You can perform the contract information maintenance tasks in the Contracts view of the Assets module. To start the contract information management tasks, you need to register the contract information, and then maintain the contract information according to events such as addition of contract target devices, contract termination, or renewal.
To manage the asset contract information:
- 1. Maintain the contract information.
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Register the contract information. Keep the contract information up-to-date by editing or deleting the relevant contract information as required.
- 2. Identify the contracts close to expiry.
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Identify the contracts close to expiry by using the email notification automatically sent by JP1/IT Desktop Management 2. Renew the contract, or terminate it if it is no longer necessary.
- 3. Renew the contract.
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Renew the contract to meet the ongoing needs of your organization. Obtain the contract renewal information from the contract vendor and sort out the obtained information into two groups, termination and renewal.
- 4. Terminate the contract.
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Terminate the contract that is no longer necessary. Update the contract status in JP1/IT Desktop Management 2, and then discard the assets or return them to the vendor.
- Organization of this section