1.11.1 Identifying the contracts close to expiry
You can configure JP1/IT Desktop Management 2 to send an email containing the information about the contracts close to expiry. The email is sent automatically, and you do not need to check the contracts close to expiry on regular basis in the operation view of JP1/IT Desktop Management 2.
The email contains the details of the contracts close to expiry and expired contracts, which are also shown on the Summary Reports. When you click the link showing the number of contracts in the email, the operation view of JP1/IT Desktop Management 2 opens and a list of the relevant contract information is displayed in the Contracts view of the Assets module. To view the details of the relevant contract information, click the link in the email.
- 1.Configure JP1/IT Desktop Management 2 to send an email to notify the contracts close to expiry.
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In the Summary Report Notifications view of the Settings module, you can specify a recipient of the email with a summary report. If no recipient is specified, a summary report is not sent. Also, the mail server information must be specified for email transmission.
- 2. Identify the contracts close to expiry.
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Open the email sent by JP1/IT Desktop Management 2 to check the information about the contract that is close to expiry or has already expired. For the contract close to expiry, determine whether the contract is to be renewed or terminated. For the expired contract, review the details of the relevant hardware assets and software licenses, and then renew or terminate the contract.
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