3.3.6 Approval Manager

This subsection describes operations that users can perform in the Approval Manager window.

If an approval route is not defined in the delivery rule by a representative user, the Approval Manager menu item is not displayed in the sidebar area.

Organization of this subsection

(1) Accepting or rejecting an application for approval by accessing a URL written in an email
(2) Accepting or rejecting applications for approval in the Applications for Approval window

(1) Accepting or rejecting an application for approval by accessing a URL written in an email

To accept or reject an application for approval by accessing a URL written in an approval request notification:

Access the URL written in the approval request notification.

The User Authentication window appears.

Important note

If JP1/DH - Server is configured to use an electronic certificate for a user to log in to, the Receipt Authentication window appears when you access the URL written in the delivery email. In this case, use the electronic certificate issued by the representative user to log in to the system. For details about how to log in by using the electronic certificate, see 3.2.3 Logging in to JP1/DH - Server by using the electronic certificate authentication.
Log in to JP1/DH - Server.

For details about how to log in to the system, see 3.2 Basic operations.

The Sending Approval window appears.
Enter the reason why you accept or reject the application.

If you reject the application, you need to enter the rejection reason in no more than 4,096 characters. If you accept the application, you can enter the reason if you want to.
Click the Accept button to accept the application, or click the Reject button to reject.

A confirmation dialog box appears.

Click the OK button in the dialog box to complete the approval operation (accept or reject).

Important note

To continue to use JP1/DH - Server after the approval operation, restart the browser.

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(2) Accepting or rejecting applications for approval in the Applications for Approval window

To accept or reject an application for approval in the Applications for Approval window:

In the sidebar area, click Approval Manager.
The Applications for Approval window appears in the content area.
To display only applications that have not been processed, select the Show only unrecognized applications. check box. Clearing the check box displays all applications in the list.

To filter data by time period, select a desired time period from the display period drop-down list box.
Select the application you want to operate.

The Application for Approval window appears.
Enter the reason why you accept or reject the application.

If you reject the application, you need to enter the rejection reason in no more than 4,096 characters. If you accept the application, you can enter the reason if you want to.
Click the Accept button to accept the application, or click the Reject button to reject.

A confirmation dialog box appears. Click the OK button in the dialog box to complete the approval operation (accept or reject).

Important note

If you click the OK button but nothing happens, another approver might have already accepted or rejected the application. In this case, click the Update button to check the latest approval status.

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