3.3.7 Guest user settings

This subsection describes operations that users can perform in the Guest Users window.

If you are not allowed to use the Guest Users function, the Guest Users menu item does not appear in the sidebar area. Even if you are allowed to use the Guest Users function, you cannot use the function when there is no guest group.

For details about how to allow a user to use the Guest Users function, see 3.4.2(3) Editing a user. For details about how to create a guest group, see 3.4.2(8) Creating a group.

Organization of this subsection

(1) Creating a guest user
(2) Editing a guest user
(3) Activating, inactivating, or deleting a guest user

(1) Creating a guest user

To create a guest user:

In the sidebar area, click Guest Users.

The List of guest users window appears.
Select a group in the group selection drop-down list box to display only the guest users belonging to the group.
Click the New User button.

The New User window appears.

In the New User window, specify the following items.

[Figure]

Table 3‒11: Setting items in the New User window
Item	Description
User ID text box	Enter a user ID of a guest user. The user ID entered in this text box is postfixed with an ID assigned to the domain. The ID assigned to the domain starting with an at mark (@) is shown on the right of the text box. The user ID must be unique within a domain. You can enter no more than 100 (for Windows) or 256 (for Linux) alphanumeric characters and symbols, including the ID assigned to the domain. Some symbols (`/\?*:\|"<>#@^[]$`) and space characters are not available. A user ID consisting of only a period or periods (`.`) are not available. Reserved words in Windows^# are not available.
User Language drop-down list box	Select the language the guest user uses. You can choose one of the following: Japanese, English, or Chinese.
Name text box	Enter the name of the guest user. You can enter no more than 256 characters. Some symbols (`/\?*:\|"<>@^`) are not available. A name consisting of only spaces or periods (`.`) is not available.
Email Address text box	Enter an email address for the guest user. Notification emails for delivery and approval are sent to the email address specified in this text box. You can enter no more than 256 alphanumeric characters and symbols. Some symbols (`/\?*:\|"<>^`) and space characters are not available.
Password text box	Enter a password for the guest user.
Re-enter Password text box	You can use alphanumeric characters and symbols in a given length and type as defined by authentication rules. The symbols of !"#$%&'()*+,-./:;<=>?@[\]^_`{\|}~ are available.
Limit Number of Uses drop-down list box	Specify the number of times the guest user can send files and messages in the range from 1 to 10. After sending files for the specified number of times, the guest user cannot send files anymore. Even in this case, the guest user can log in to JP1/DH - Server and receive files.
Select Group drop-down list box	Guest groups are displayed in the list. Select a guest group to which the guest user belongs.
Expire Date drop-down list box	Specify the expiration date of the account set for the guest user. After the expiration date, the guest user cannot log in to JP1/DH - Server. This list box can be browsed in the List of guest users window and the Users & Groups window. Changing the expiration date allows the guest user to log in again.

#: The following words are reserved in Windows:

A word beginning with a space or period
A word ending with a space or period
Characters in the range from 0x00 to 0x31
The following words and those with an extension:

CON, PRN, AUX, CLOCK$, NUL, COM0, COM1, COM2, COM3, COM4, COM5, COM6, COM7, COM8, COM9, LPT0, LPT1, LPT2, LPT3, LPT4, LPT5, LPT6, LPT7, LPT8, LPT9
The following file and directory names cannot be used for the root directory name (immediately below the drive name):

$AttrDef, $BadClus, $Bitmap, $Boot, $LogFile, $MFT, $MFTMirr, pagefile.sys, $Secure, $UpCase, $Volume, $Extend, $Extend\$ObjId, $Extend\$Quota, $Extend\$Reparse ($Extend is a directory)

Click the Create button.

The guest user is now created.

You need to notify the guest user of the user ID and password and ask the guest user to change the password.

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(2) Editing a guest user

To edit a guest user:

In the sidebar area, click Guest Users.

The List of guest users window appears.

For details about the List of guest users window, see (1) Creating a guest user.
Click the menu icon () of the guest user you want to edit, and then select Edit.

The Edit User window appears.
Change the settings.

For details about each item, see (1) Creating a guest user.
Click the Update button.

The setting of the guest user is updated.

Tip

The guest user you are editing is sometimes a new guest user who was originally a member of the non-guest group and who has an electronic certificate issued for the user. In this case, editing the user ID (including any case change) invalidates the electronic certificate. For this reason, the user will no longer be able to log in by using the issued electronic certificate after the user becomes a member of the non-guest group from the guest group.

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(3) Activating, inactivating, or deleting a guest user

To activate, inactivate, or delete a guest user:

In the sidebar area, click Guest Users.

The List of guest users window appears. For details about the List of guest users window, see (1) Creating a guest user.

Click the target guest user of your action, and then select the menu item for it.

[Figure]

Table 3‒12: Activating, inactivating, or deleting a guest user
Item	Description
Activate	Activates a guest user. For a guest user whose account is locked, the account is unlocked.
Inactivate^#	Inactivates a guest user. The inactivated guest user cannot use JP1/DH - Server. To allow the guest user to use the system again, activate the guest user.
Delete^#	Deletes a guest user. The deleted guest user cannot be restored.

#: Inactivating or deleting an approver user assigned to an approval route might cause the approval route to have no approver. No approval is required if a file is delivered by using a delivery rule that has the approval route with no approver.

A confirmation dialog box appears depending on your choice. Click the OK button to perform the action.

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