11.1.11 Taking stock by using a barcode reader
You can easily take stock by using a barcode reader. We recommend that you use this method to take stock if you are using a barcode reader that can export information into a CSV file to management assets, in addition to JP1/IT Desktop Management 2.
- 1. Actually count the devices.
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Use the barcode reader to check all the devices in your organization.
- 2. Export the asset information list.
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Export the device information actually read by the barcode reader to into a CSV file.
Edit the CSV file, so that each line only contains the asset number of one device that was actually counted.
- 3. Update the stocktaking dates.
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After the CSV file containing the hardware asset information is created, read the CSV file to batch-update the stocktaking dates. For details about how to update the stocktaking date, see 11.1.9 Batch updating stocktaking dates by using a CSV file.
The stocktaking dates for the hardware asset information contained in the CSV file are updated.
- Important
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If an error occurs when updating the stocktaking date, an asset which is not managed by JP1/IT Desktop Management 2 exists. Check the asset numbers, and register the unmanaged asset.
- 4. Check the uncounted devices.
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The hardware asset information whose stocktaking date is not updated is displayed in the Hardware Asset view of the Assets module. To actually count the devices, export the items such as Asset #, Department, Location, and User Name. For details about how to export, see 11.5 Exporting asset information.
- 5. Check the use status with the device user.
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After you create the hardware asset list, check the actual location of the device with the device user.
- If the device is found
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In the list, record the fact that the device has been found, and make corrections if necessary.
- If the device is not found
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The device might be lost. Instruct the user to report the missing device in writing. If necessary, change the asset status to Disposed in the Hardware Asset view of the Asset module. Also, record the information such as the cause or date of loss on the Notes tab.
- 6. Apply the results of the stocktaking
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Apply the count results for the devices whose existence has been confirmed.
Update the stocktaking date for the devices that were not physically confirmed during the stocktaking but found later.
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