1.12.2 Identifying unused assets
Check for any hardware assets or software licenses that are not currently in use. If an unused asset is found, you can reduce the cost by canceling the contract that is no longer necessary. This subsection explains how to identify the software currently not in use.
First step is to find any software license that is high cost and not in use. You can maximize the usage of the assets by canceling unnecessary software licenses or assigning a surplus license to a user who needs that license.
- 1. Identify software with a large license fee in the list.
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Display the Contracts view of the Assets module. In the menu area, select the Software Licenses filter.
While the contract information of the software license is displayed, click Total Amount. The contract information entries are sorted by Total Amount.
If Total Amount is not displayed in the view, right-click an item name in the list, and then select Select Columns. In the displayed dialog box, select the Total Amount check box, and then click the OK button. Total Amount is then displayed in the view.
- Tip
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If you create a filter that shows only the managed software with a certain amount or more, you can easily narrow down the list to identify the managed software with a large license fee.
- 2. Check the usage status of software licenses.
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Select the software with a large license fee to check the value for Remaining License Total in the Software Licenses tab. If the value is 0, there is no surplus and the licenses are efficiently utilized. If the value is 1 or more, there is a surplus and the licenses might not be used efficiently. Find a user who needs the license, and then assign the license to that user's computer.
- 3. Check with the users about the usage status of the managed software.
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For the software with a large license fee and no surplus license, check with the users about the usage status.
- 4. Instruct the user to uninstall the managed software.
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If you find a user who is not currently using the managed software, instruct the user to uninstall the managed software.
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