1.12.1 Reviewing monthly asset cost
Review the monthly cost on hardware assets and software licenses. You can reduce the cost by canceling the contracts that are no longer necessary.
- 1. Review the cost reports.
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In the Reports module, review the Hardware Assets Cost, Software License Cost , and Other Cost reports. You can also view the costs for the overall assets in the All Assets Cost report. If you find any hardware assets or software licenses with a large amount of cost for the previous month, check the contract type in the Assets module.
- 2. Review the details of the contract information.
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Display the Contracts view of the Assets module. In the menu area, select the Hardware Assets or Software Licenses filter. You can also select the Contract Status and Contract Type filters in the information area to narrow down the information entries in the list. For Contract Status, select Active. For Contract Type, select a contract type for which you have found a contract with a high cost in the report you reviewed. After narrowing down the information entries in the list, click the Contract Information tab to display the details.
- 3. Cancel unnecessary contracts.
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Check the details in the tab at the bottom of the information area to determine whether there is any unnecessary contract. For example, if you find a software license that is not currently in use and will not be used anymore, contact the contract vendor for cancellation.
- 4. Change the status in Contact Status to Canceled.
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After the contract cancellation, change the status in Contract Status from Active to Canceled.
- Important
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The amounts of the contract cost in the Hardware Assets Cost and Software License Cost reports are calculated up to the contract end date specified in Contract Term of the contract information. If you cancel the contract before expiration, you need to change the contract end date by editing Contract Term of the contract information.
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