Hitachi

JP1 Version 12 JP1/IT Desktop Management 2 Administration Guide


1.10 Managing software licenses

Various types of software used for work are installed on computers in your organization. To use the software, you often need a software license. You need to manage software licenses and monitor the software license usage to prevent license violation and maximize the license usage.

By using JP1/IT Desktop Management 2, you can do the following to efficiently manage the software licenses:

You can perform software license management tasks in the Managed Software view and the Software License view of the Assets module. To manage the software licenses, register managed-software information and software license information in JP1/IT Desktop Management 2, and monitor the software license usage according to the general procedure of software license management. The following figure shows the general procedure of software license management:

[Figure]

When you receive an application for software use from a user, review the application and purchase the software. After you purchase the software, assign a name to the software (managed software) and register the software license information in JP1/IT Desktop Management 2. Also, register the managed-software information in JP1/IT Desktop Management 2 (in the figure above, steps 1 through 3).

Request the relevant department that uses the software to check and accept the software before making it available to the user. When the administrator of the relevant department installs the software on the managed computer for acceptance check, the software information is collected and stored on the management server. Then you need to associate the collected software information with the managed-software information. This enables you to monitor the installation status of the managed software (in the figure above, steps 4 and 5).

When the above procedure is complete, review the application from the user and allow the user to start using the software. After the software is installed on the user's computer, the software information is collected and stored on the management server, which enables you to view the software license usage status. When the software is no longer necessary, dispose of and discard it (in the figure above, steps 6 through 8).

This section explains how to use JP1/IT Desktop Management 2 in the following operations:

Purchase software.

Purchase software due to increase of employees and new software implementation. After you purchase new software, register its license information in JP1/IT Desktop Management 2 so that you can monitor the usage status of the software licenses.

Utilize surplus licenses.

Check whether your organization has any surplus licenses. If it does, assign the surplus licenses to the appropriate computers to maximize the license usage.

Control unauthorized usage of the licenses.

Check and control any unauthorized usage of the software licenses.

Take inventory of software licenses.

Take inventory of the software licenses in your organization.

Discard software licenses.

Collect the software that is no longer in use from workplaces, and then discard the software.

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