2.4.2 Setting recipient addresses

1. Click the Select from Address Book button. Open the Address Book in a separate window.

   • In Java Applet:

     

   • In JWS or APP:

     

     Note

     If the user is allowed by a representative user or group manager to send messages to any destination, a message Input a destination (email address) is displayed in the Email address field.

2. When searching the address book for a group, user name, or email address, enter a keyword in the search field and then click the Search button. When entering multiple keywords, separate them using spaces.

   The groups or users whose names contain the search keyword are displayed. If there is no group or user whose name contains the search keyword, a message is displayed.

   • In Java Applet:

     

   • In JWS or APP:

     

     Note

     • If you click + button on the group name, the group will be displayed.

     • If you leave the recipient's name field blank, the Name registered in the JP1/DH - SERVER system is used as the recipient of the delivery to be transmitted.

     • If you select a group as the destination, you can check users belonging to the selected group by clicking the Show Destinations button.

     • The maximum number of addresses to which you can send data simultaneously is 100. This number is a total of recipients specified in the destination address section of the New Delivery window and approvers assigned to the approval route to be used. Depending on the delivery policy definition that is set up by the representative user, the number of addresses to which you can send data simultaneously might be limited.

3. If you click the anchor for the recipient user, the name and email of the selected user is displayed in the text box for a Recipient. If you click the anchor for the recipient group, the name of the selected group is displayed in the text box for a Recipient.

   • In Java Applet:

     

   • In JWS or APP:

     

4. To select a recipient user from the sending or receiving address history, click the Sending Address Histories or Receiving Address Histories button, and then select the user you want to send a file and message to in the displayed window.

   • In Java Applet:

     

   • In JWS or APP:

     

     Note

     • The Sending Address Histories window displays a history of recipient addresses in the past. The Receiving Address Histories window displays a history of sender addresses in the past. Each window displays a maximum of 10 history records, from the newest last-used-date-and-time to the oldest.

     • History records do not contain any group addresses. Also, the name and email address at the time of delivery are displayed. For this reason, if a registered user edits and changes the name or email address in the registered information, those displayed in the history will remain the same.

     • Only a user who is allowed by a representative user or group manager to enter any destination can select an unregistered user from the history.

     • A user who is not allowed to enter any destination cannot select any unregistered user. This is because the unregistered user is inactivated in the lists even when that user is in the list of Sending Address Histories or Receiving Address Histories. If a user whose account has expired is selected, a transmission error occurs.

5. Click the Close button to close the address book.

6. Select TO, CC, or BCC.

7. Destination that you selected in the Address Book, Email field, appears in the name field. Division and select the language for the delivery email if necessary.

   • In Java Applet:

     

   • In JWS or APP:

     

   • Email : Enter the email to directly , you can specify a user who is not registered in the system as the destination.

   • Division : Enter the division of the recipient user. You can enter no more than 1,024 characters. The value entered here is displayed in the destination information field of delivery notification email. However, nothing is displayed in this text box if the field for the name is left blank for some reason, such as an unregistered user.

   • Language for delivery mail : Select the language to be used in the delivery email. The email uses the language selected here.

     Note

     • Data entered in the name and division entry fields is handled differently in Japanese or Chinese and in English. The data entered in the entry fields in Japanese or Chinese is not applied to the entry fields in English.

     • When choosing an address from an address book, the user's registration of the contents is indicated. When choosing an address from the history, the input of the contents when sending and receiving, is indicated. When inputting directly, a blank is shown to entry field of the name and belonging as initial condition.

8. To delete the destination already specified, click the trash icon () displayed to the right of the destination fields.

9. Enter the sender's name and division, and Subject.

   • Subject : Enter the subject of a delivery email. You can enter no more than 100 characters in this field.

   • Name : Enter the sender's name. If you leave this field blank, the name registered in the system is used as the sender of the delivery to be transmitted.

   • Division : Enter the sender's division. You can enter no more than 1,024 characters in this field.

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