14.4.6 Searching for software (Software List)
By using the Software List job menu, you can search for the owned software assets for a specified software asset. For example, you can search for software assets for reasons such as to determine whether a software asset to be used has been registered or to determine the managerial group for software A.
This job can also be used to assign a retrieved software license to devices and users.
To search for a software asset and assign licenses for it, start from the Software List window, which is displayed by clicking the Software List job menu. The following figure shows the Software List window.
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![[Figure]](GRAPHICS/ZU082700.GIF)
The Software List window displays the search results for each group that owns the license.
- Organization of this subsection
(1) Changing software information
To change software information, click the link of the Asset No. in the search results list and display the Software Details dialog box.
The Asset tab displays information about the software name and licenses.
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![[Figure]](GRAPHICS/ZU082800.GIF)
You can change the information for a software asset by editing the various items for the software, and then clicking the Update button. When editing the information, items identified with a star (![[Figure]](GRAPHICS/ZUENG201.GIF)
) are mandatory. To cancel, click the Close button.
This dialog box does not allow you to change License name for a software asset that has been assigned a license. In addition, you cannot change License name for a transferred software asset.
You can specify all license information in a batch operation by using the Browse button for License name. To assign licenses, you must register the license information in advance. For details about registering licenses, see 14.4.5(2) How to specify a license name.
- Changing the number of owned instances of software by changing the software type to Freeware
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If you change the software type to Freeware after it has been registered as Commercial or Shareware, the license is not automatically changed to an unlimited license. Therefore, after you delete (from the number of owned and registered software items) software whose software type was changed to Freeware, select the Unlimited license check box in order to change the license to an unlimited license.
(2) Assigning licenses
To accurately manage the installation destination of each owned license, correspondence is established between a device and the information used to identify the license (key information), such as the product ID and serial number. This task is not necessary if you do not manage the license assignment targets.
Licenses are allocated from the Key tab of the Software Details dialog box.
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![[Figure]](GRAPHICS/ZU082850.GIF)
License category, Number of licenses, and Number assigned display the license information set in the Asset tab. A license key is assigned according to this information.
The list also displays the registered key information. The items for which Asset No. or User ID is displayed have already been assigned. Clicking a link under Asset No. displays the Device Details dialog box that enables you to view the details about the assigned device.
Because license assignment can be registered according to the license category, you must have already registered the License category in the Asset tab of the Software Details dialog box.
(a) Adding a key information
To add a license key for the purpose of assigning licenses:
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In the Key tab of the Software Details dialog box, click the Add button.
The Add License Key dialog box is displayed.
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Specify each key information item.
In Number of licenses, specify the number of licenses for which key information is to be created at the same time.
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Click the OK button.
The Add License Key dialog box closes, and the Software Details dialog box displays the registered key information.
The following figure shows the Add License Key dialog box for specifying registration information.
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![[Figure]](GRAPHICS/ZU082855.GIF)
(b) Assigning a target
To assign an added license key to a license target:
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Select the check box of the added license key in the Key tab of the Software Details dialog box.
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To assign one at a time, click the Assign button.
The Target Specification dialog box is displayed.
To cancel, click the Cancel button.
Figure 14‒44: Target Specification dialog box ![[Figure]](GRAPHICS/ZU088200.GIF)
Specify Asset No. or User ID, and then click the OK button. The Target Specification dialog box closes and the license key is assigned.
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To assign multiple devices in a batch operation, click the Auto button.
The Search Assignments dialog box is displayed.
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Specify the desired search conditions, and then click the Search button.
The applicable devices are searched for.
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Select the check box for the device to which the license is to be assigned, and then click the OK button.
The Search Assignments dialog box closes, and the key information is assigned to the selected device or user.
The following figure shows the Search Assignments dialog box after searching for the target device.
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![[Figure]](GRAPHICS/ZU088150.GIF)
You cannot change or delete license information after it has been assigned to a usage target. To change or delete such license information, you must cancel the entire assignment of the license.
(3) Changing a license assignment
The following paragraphs describe how to change the license key and assignment target that were registered when a license was assigned.
(a) Changing the key information
To change the registered key information, in the Software Details dialog box, in the Key tab, click the Product ID link of the key information to be changed.
In the displayed License Key Details dialog box, change applicable items and then click the Update button.
(b) Changing the target
To change a license assignment:
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In the Software Details dialog box, in the Key tab, select the check box for the item to be changed, and then click the Cancel button.
In order to change an assignment, you must first cancel the existing assignment.
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Select the check box for the item to be changed, and then click the Assign button.
The target specification dialog box is displayed.
To cancel, click the Cancel button.
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Specify the target asset number or user ID, and then click the OK button.
The target specification dialog box closes, and the assignment target is changed.
(4) Deleting software information
To delete software information, in the search results list, select the check box for the software asset to be deleted, and then click the Delete button.
(5) Downloading search results
You can download the search results list as a CSV file. To do this, select the check box for the desired software, and then click the CSV button. The search results are downloaded as a CSV file.
The information that is downloaded includes Asset No., Software name, Software type, Number of licenses, Group name, Reg. date, Start date of use, End date of use, Status, License name, License type, Licensing method, and License category.