14.4.5 Adding a license (New Software)

By using the New Software job menu, you can register a newly purchased or additionally purchased license.

To register a license, start from the New Software window, which is displayed by clicking the New Software job menu. The following figure shows the New Software window.

Figure 14‒37: New Software window

To register a license, specify a value for each item, and then click the OK button. Items identified by a star ( [Figure] ) are mandatory.

To specify Software name, Software type, and Developer, use the Software dialog box that is displayed by clicking the Browse button for Software name.
If Number of licenses shows Freeware as the Software type, do not specify anything.
Licenses and other data can be registered as attached files. For details about specifying attached files, see 13.4.4 How to specify an attached file.
To specify License name, License type, Licensing method, Upgrade assurance, Downgrade, License category, Description, and Notes, use the Licenses dialog box that is displayed by clicking the Browse button for License name.
In Use period, specify the expiration date of a trial version or the termination date of a lease contract.

Organization of this subsection

(1) How to specify Software name
(2) How to specify a license name
(3) Notes on upgrading

(1) How to specify Software name

To specify Software name when registering a new license by, for example, registering a new software name and assigning an installed software name at the same time:

In the New Software window, click the Browse button for Software name.

The Software dialog box is displayed.
Specify the name of the software asset to be registered for the search condition, and then click the Search button.

If the applicable software name is found, select the Software name radio button, and then click the OK button.

The Installed software name field displays the installed software name that is assigned to a software name. If multiple installed software names are assigned, click the link to display a pop-up window that lets you view the installed software names that are assigned.
If the name of the software asset to be registered is not included in the search results, click the Add button.

The Add Software dialog box is displayed.
Specify each item, and then click the OK button.

Items identified by a star () are mandatory.

The software name is registered, and the Browse Software dialog box is displayed again.
Click the link of the registered software name.

The Software Name Details dialog box is displayed.
Click the Add button in the Assign tab.

The Add Installed Software dialog box is displayed.
Search for the installed software name that you want to assign.

Search for the installed software names that have not been assigned to other software names.

To cancel, click the Close button.
From the search results, select the installed software name to be assigned, and click the OK button.

The Add Installed Software dialog box closes, and the selected installed software name is added to the assigned installed software names.
Click the Close button.

The Software Name Details dialog box closes, and the Browse Software dialog box is displayed again.
Specify the registered software name, and click the OK button.

The Browse Software dialog box closes, and the New Software window is displayed again. The registered information is specified for Software name, Software type, and Developer.

The following figure shows the procedure for specifying Software name by registering a software name in the Add Software dialog box.

Figure 14‒38: Procedure for specifying a software name

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(2) How to specify a license name

To specify License name when new license information is registered:

In the New Software window, click the Browse button for License name.

The License dialog box is displayed.

If the License dialog box contains the applicable license information, select the radio button for that License name, and then click the OK button.
Click the Add button.

The Add License dialog box is displayed.
Specify each item, and then click the OK button.

When specifying each item, note the following:
- Items identified by a star () are mandatory.
- Licenses are totaled by the value specified in License category. To manage license information, register the License type and Licensing method as supplementary information.
- To set Downgrade to Enable, you must register the downgrade software name for the software name of the license to be registered. For details about how to register a downgrade software name, see 16.6.4 Changing a software name and attributes.
The license information is registered, and the License dialog box is displayed again.
Select the radio button for the registered license, and then click the OK button.

The New Software window is displayed again.

The registered information is specified in License name, License type, Licensing method, Upgrade assurance, Downgrade, License category, Description, and Notes.

The following figure shows the procedure for specifying License name by registering license information in the Add License dialog box.

Figure 14‒39: Procedure for specifying a license name

To clear specified license information: To clear license information that has been specified, click the Browse button again, and in the displayed License dialog box, click the Clear Settings button.
To change registered license information: To change registered license information, use the License tab of the Software Name Details dialog box. For details about changing license information, see 16.6.8 Changing license information.

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(3) Notes on upgrading

To register an upgrade version of existing software that has already been registered in the asset management database, you must take into account the correspondence between the software name to be registered and the installed software name.

For example, in the case of a free upgrade, purchase information is not retained even when the version changes. After you install the upgraded license, you must decide whether the new or the old software name is to be used to manage its license. If you use the new software name after upgrading, be sure to change the old software name to the new software name in the Software Name Details dialog box, and then add the new installed software name to that name.

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