11.1.18 Editing the definition for a department or location

If the organizational structure of the departments you are managing or the name of a location was changed, you can edit the definition for the department or location. After the definition is edited, the edited department or location is displayed in the menu area of the Assets module and the Inventory module.

To edit the definition of a department or location:

1. Display the Assets module.

2. From Hardware Assets in the menu area, select Department List or Location List, and then click the displayed icon.

   

   Tip

   Alternatively, you can perform the following: In the Settings module, select Assets and then Asset Field Definitions. In the window that appears, either click Edit in Department or Location in Common Fields (Assets and Device Inventory).

   Important

   If there is a large number of departments and locations, it might take time to edit them in the Asset Field Definitions window. Use the ioassetsfieldutil import command to set departments and locations.

3. In the displayed dialog box, click the Edit button in Type.

4. In the displayed dialog box, edit the name of the department or location, or hierarchical structure.

5. Click OK.

6. Click OK.

The definition for the department or location is edited, and the edited group is displayed in the menu area of the Assets module and Inventory module.

The user information (actual status) of each device is unchanged even if you changed a definition. Therefore, the definition that is different from the actual status is added to the menu area of the Assets module and Inventory module. To ensure the actual status is consistent with the definition, update the user information according to the definition after you edited the definition for a department or location. After you update the user information, delete only the hierarchies that exist in the old organizational system, so that the menu area display is consistent with the definition. For details about how to delete only the hierarchies that were used in the old system, see 6.35 Removing only hierarchies that were used in the old organizational system.

Tip

After you change the department definition, the department information displayed in the following views in the Assets module also changes: Software License List in Software Licenses, Software License Status List in Software License Status, and Contract List in Contracts.

Related Topics:

• 6.32 Adding the definition for a department or location

• 6.34 Removing the definition for a department or location

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