Hitachi

JP1 Version 12 JP1/IT Desktop Management 2 Overview and System Design Guide


2.11.1 List of the fields for asset information

The following tables list the fields for asset information. The following legend is used in the tables below:

Legend: --: Not supported.

Tip

You can add customized fields in addition to the fields shown below.

Tip

You can change the data source and type for some fields. For details, see (3) Types of asset fields that can be customized.

Hardware assets

Field

Description

Data source

Type

Asset #

Set the certificate number or use a unique number that is customized for easy management. This field is used as a mapping key when hardware asset information is imported.

System Administrator

Text

Device Name

Set a name for the asset.

System Administrator

Text

Description

Set information identifying the asset. We recommend that you enter information that will be easily identified when the information is displayed in a list.

System Administrator

Text

Files Attached

Register files related to the asset. If you register data such as the certificate of the hardware asset, you can reduce the time and effort when you want to view detailed information about the hardware asset.

System Administrator

--

Contract Vendor Name#4

Displays the contract vendor name in the associated contract information.

--

--

Contract Date#4

Displays the contract date in the associated contract information.

--

--

Asset Status

Set the status of the asset. You can set it as In Stock, In Use, or Disposed by default.

System Administrator

Enumeration

Planned Asset Status

Set the new asset status if you plan to change the asset status. You can set it as In Stock, In Use, or Disposed by default.

System Administrator

Enumeration

Planned Date

Set the date you plan to change the asset status (if you plan to change the asset status). If you set a date, an event or report will be sent to notify you that operations are required for that asset when that date is approaching and on that date.

System Administrator

Date

Last Tracked Date

Set the date stocktaking of the asset was performed. You can also set that this management field is automatically updated.

System Administrator

Date

Department#1

Set the department that uses the asset.

The following data sources can be specified:

  • System Administrator

  • End User

  • Active Directory

  • Registry

The following data types can be specified:

  • Text

  • Enumeration

  • Hierarchy

Location#1

Set the location of the asset.

The following data sources can be specified:

  • System Administrator

  • End User

  • Active Directory

  • Registry

The following data types can be specified:

  • Text

  • Enumeration

  • Hierarchy

User Name#1

Set the name of the person who uses the asset. If the asset is used by more than one person, set the name of a representative.

The following data sources can be specified:

  • System Administrator

  • End User

  • Active Directory

  • Registry

Text

Account#1

Set information (for example, an employee number) that identifies the user (or a representative) of the asset.

The following data sources can be specified:

  • System Administrator

  • End User

  • Active Directory

  • Registry

Text

E-mail#1

Set the email address of the user (or a representative) of the asset.

The following data sources can be specified:

  • System Administrator

  • End User

  • Active Directory

  • Registry

Text

Phone#1

Set the phone number of the user (or a representative) of the asset.

The following data sources can be specified:

  • System Administrator

  • End User

  • Active Directory

  • Registry

Text

Registered Date/Time

Displays the date and time the asset information was registered.

--

--

Last Modified Date/Time

Displays the date and time the asset information was last modified.

--

--

Device Type#2

Set the device type. You can select PC, Server, Storage, Network Device, Printer, Smart Device, Peripheral Device, USB Device, Display, Other, or Unknown by default.

System Administrator

Enumeration

Model#2

Set the device model.

System Administrator

Text

Manufacturer#2

Set the manufacturer of the device.

System Administrator

Enumeration#3

Serial ##2

Set the serial number (BIOS information) of the device. This field is used as the mapping key when hardware asset information is imported or when the collected device information is automatically registered as hardware asset information.

System Administrator

Text

CPU#2

Set the CPU of the device.

System Administrator

Enumeration#3

Total Memory#2

Set the memory size of the device.

System Administrator

Text

Storage Capacity#2

Set the total capacity of the logical disks on the storage media (such as hard disks and SSDs) on the device.

System Administrator

Text

IP Address#2

Set the IP address of the device. If the device has multiple IP addresses, set a representative IP address for management. This field is used as a mapping key when hardware asset information is imported or when the collected device information is automatically registered as hardware asset information.

System Administrator

Text

Subnet Mask#2

Set the subnet mask of the device.

System Administrator

Text

MAC Address#2

Set the MAC address of the device. If the device has multiple MAC addresses, set a representative MAC address for management. This field is used as a mapping key when hardware asset information is imported or when the collected device information is automatically registered as hardware asset information.

System Administrator

Text

Host Name#2

Set the computer name or host name of the device. This field is used as a mapping key when hardware asset information is imported or when the collected device information is automatically registered as hardware asset information.

System Administrator

Text

OS#2

Set the OS installed on the device.

System Administrator

Enumeration#3

Device Instance ID

Displays the unique ID of a USB device only when Device Type is USB Device.

--

--

Free Storage Capacity

Set the total free capacity of the logical disks on the storage media (such as hard disks and SSDs) on the device.

System Administrator

Text

Display Type

Set the display type. You can select CRT, Liquid Crystal Display, Plasma Display, Video Projector, or Other.

System Administrator

Enumeration

Display Size

Set the display size.

System Administrator

Number

Display Graphic Mode

Set the resolution of the display from the following values:

VGA(640 by 480), SVGA(800 by 600), XGA(1024 by 768), WXGA(1280 by 800), SXGA(1280 by 1024), WSXGA+(1680 by 1050), UXGA(1600 by 1200), FHD(1920 by 1080), WUXGA(1920 by 1200), QXGA(2048 by 1536)or Other

System Administrator

Enumeration

UDID

Set the ID assigned to an Apple smart device.

System Administrator

Text

IMEI

Set the ID assigned to a mobile communication device. This field is used as a mapping key when hardware asset information is imported or when the collected device information is automatically registered as hardware asset information.

System Administrator

Text

IMSI

Set the ID assigned to the subscriber of a mobile communication device (the ID assigned to the SIM card of a smart device).

System Administrator

Text

ICCID

Set the ID assigned to the SIM card of an Apple smart device.

System Administrator

Text

Carrier

Set the carrier that provides communication service for a smart device.

System Administrator

Text

Contract phone number

Set the phone number of a contracted smart device. This field is used as a mapping key when hardware asset information is imported or when the collected device information is automatically registered as hardware asset information.

System Administrator

Text

Host ID

Displays the host ID value of imported hardware asset information. This field is used for identifying related devices being newly managed after hardware asset information has been imported. After device information and hardware asset information are associated with each other, the host ID becomes blank.

For details about identifying devices and hardware assets, see (2) Identifying related devices and hardware assets.

System Administrator

Text

#1: On an agent-installed computer, a value for this field can be entered from the End User Form view.

#2: When hardware asset information is associated with device information, if device information is modified, the corresponding hardware asset information is also modified.

#3: Options are automatically generated based on the collected device information.

#4: This field appears only when the Contract Type is any of the following values, which can be used for new device purchase: Fixed, Rent, or Lease. For details, see the description on the procedure for purchasing devices in the JP1/IT Desktop Management 2 Administration Guide.

Software licenses

Field

Description

Data source

Type

License #

Set a number that uniquely identifies the software license. Use the software license certificate number, or use a unique number that is customized for easy management. This field is used as the mapping key when software license information is imported.

System Administrator

Text

License Name

Set a name for the software license that can be used for management in a list. We recommend that you use a name that clearly shows the contents of the license.

System Administrator

Text

License Type

Set the software license type.

System Administrator

Enumeration

Total Licenses

Set the total number of software licenses that you purchased.

System Administrator

Number

License Total

Displays the number of owned software licenses. For upgrade licenses and downgrade licenses, the number of licenses after upgrade or downgrade is automatically calculated.

--

--

Assigned License Total

Displays the number of licenses that have been assigned to computers.

--

--

Remaining License Total

Displays the number of software licenses resulting from the subtraction of Assigned License Total from License Total.

If the value becomes minus, a license violation might occur due to a software license shortage.

--

--

Upgrade Source Name

When you are entering asset information for an upgrade license, set the upgrade-source software license.

--

--

Description

Set information identifying the software license. We recommend that you enter information that will be easily identified when the information is displayed in a list.

System Administrator

Text

Files Attached

Register files related to the software license. If you register the certificate of the software license or other data as electronic data, you can reduce the time and effort when you want to view detailed information about the software license.

System Administrator

--

Contract Vendor Name

Displays the contract vendor name in the associated contract information.

--

--

Contract Date

Displays the contract date in the associated contract information.

--

--

License Status

Set the status of the software license. You can select In Use or Expired by default.

System Administrator

Enumeration

Planned License Status

Set the new status of the software license if you plan to change the status of the software license. You can select In Use or Expired by default.

System Administrator

Enumeration

Planned Date

Set the date you plan to change the status of the software license (if you plan to change the status of the software license). If you set a date, an event will be sent to notify you that operations are required for that software license when that date is approaching and on that date.

System Administrator

Date

Last Tracked Date

Set the date stocktaking of the software license was performed.

System Administrator

Date

Department

Sets the department that owns the software licenses. You have to set this item only when you want to manage software licenses by department.

System Administrator

The following data types can be specified:

  • Text

  • Enumeration

  • Hierarchy

Managed Software Name

Set the name of the software that corresponds to the software license.

System Administrator

--

Manufacturer

Displays the manufacturer of the managed software associated with the contract.

--

--

Registered Date/Time

Displays the date and time the software license information was registered.

--

--

Last Modified Date/Time

Displays the date and time the software license information was last modified.

--

--

Managed software

Field

Description

Data source

Type

Managed Software Name

Set a name used to manage the software program. For example, when different versions of software programs Software HOGE 1.0 and Software HOGE 2.0 are specified in Installed Software, if you register the name Software HOGE in this field, those software programs can be managed as one type of software program. This field is used as a mapping key when managed software information is imported.

System Administrator

Text and Enumeration#

Description

Set information identifying the software program. We recommend that you describe the software program or enter the relationship with the installed software information.

System Administrator

Text

License Type

Displays the license type in the associated software license information.

--

--

License Total

Displays the number of licenses in the associated software license information.

--

--

Number of Used Licenses

Displays the total number of devices on which the managed software program has been installed.

When the OS type is not All, the devices with the specified OS type are counted toward the number of used licenses.

--

--

Remaining License Total

Displays the number of software licenses resulting from the subtraction of Number of Used Licenses from License Total.

If the value becomes minus, a license violation might occur due to a software license shortage.

--

--

Assigned License Total

Displays the number of licenses that have been assigned to computers.

If Number of Used Licenses is greater than Assigned License Total, users might have installed software programs without notice.

--

--

Software Vendor

Set the manufacturer of the software program.

System Administrator

Text and Enumeration#

OS Type

Set the type of operating system running on the device on which the software program is installed. When the OS type is All, devices are managed regardless of the type of operating system.

System Administrator

Enumeration

Registered Date/Time

Displays the date and time the managed software information was registered.

--

--

Last Modified Date/Time

Displays the date and time the managed software information was last modified.

--

--

#: Options are automatically generated based on the collected software information.

Contracts

Field

Description

Data source

Type

Contract #

Set the contract number or a unique number that is customized for easy management. This field is used as a mapping key when contract information is imported.

System Administrator

Text

Contract Name

Set the name used to manage the contract. We recommend that you use a name that clearly shows the contents of the contract.

System Administrator

Text

Contract Type

Set the contract type. You can select Fixed, Lease, Rent, Maintenance, or Support by default.

System Administrator

Enumeration

Contract Term

Set the period of time of the contract. As the expiration date approaches, email notification will be regularly sent to the administrator.

System Administrator

Date

Description

Set information for identifying the contract. We recommend that you enter information that will be easily identified when the information is displayed in a list.

System Administrator

Text

Files Attached

Register files related to the contract. If you register data such as the certificate of the contract, viewing detailed information about the contract is quicker and easier.

System Administrator

--

Contract Vendor Name

Set information about the contract vendor. Contact information enables you to easily contact the vendor when you renew the contract, ask for a quotation, or ask for troubleshooting.

System Administrator

Enumeration

Contract Date

Set the date the contract was made. Register the contract date written in the contract document.

System Administrator

Date

Payment Mode

Set how to pay the costs specified in the contract.

System Administrator

Enumeration

Monthly Cost ($)

Set the monthly cost of the contract.

System Administrator

Number

Total Cost ($)

Set the total cost of the contract.

System Administrator

Number

Contract Status

Set the status of the contract. You can select from Active, Canceled, or Expired by default. If the value for this field has not changed to Expired or Canceled even after the expiration date for the contract passed, the contract is treated as expired.

System Administrator

Enumeration

Department

Sets the department that owns the assets associated with the contract. You have to set this item only when you want to manage contracts by department.

System Administrator

The following data types can be specified:

  • Text

  • Enumeration

  • Hierarchy

Registered Date/Time

Displays the date and time the contract information was registered.

--

--

Last Modified Date/Time

Displays the date and time the contract information was last modified.

--

--

Related Topics:

Organization of this subsection

(1) Data types for asset fields

For asset fields, the data types below are used. The following legend is used in the tables below:

Legend: Y: Can be input. N: Cannot be input.

Number

This data type is used to input only a number (-2,147,483,647 to 2,147,483,647). If you want to manage a numerical value related to an asset, select this data type. Note that space characters input at the end are ignored.

Date

This data type is used to input a date. If you want to manage a date related to an asset, select this data type.

Enumeration

This data type is used to select a value from options. If you select this data type, you need to create the options. Each option can be a character string with 256 or less characters. If you want to manage information for which the input values must be restricted, select this data type.

Text

This data type is used to specify a character string with 256 or less characters. If you want to manage information for which any input value is allowed, select this data type. You can also restrict the characters that can be input. Note that space characters entered at the end are ignored.

Hierarchy

This data type can be used only for Department and Location under Common Fields (Assets and Device Inventory). You can set hierarchical options for up to 40 hierarchies. For each option, you can specify a character string with 256 or less characters excluding slashes (/). The hierarchical structure edited here will be also used in the menu area in the Assets and Inventory modules.

Note that when you specify a hierarchical option, the total path to the option (including the path of the upper options) must be specified with 512 or less characters. In this case, a delimiter (which is counted as one character) must be placed at the beginning of the path, at the end of the path, and between options respectively. For example, if you create options in three hierarchies as Tokyo - Sales - Section1, the number of characters for the path is 22 (/Tokyo/Sales/Section1/).

Tip

For Department and Location, you can also enter hierarchical information in Enumeration or Text type. In this case, delimit options by using a slash (/): for example, /HeadOffice/Development/Section2/. You can omit slashes at the beginning and at the end of the character string. This character string (hierarchical information) must have 512 or less characters. When you omit the slashes at the beginning and at the end of the character string, the character string must have 510 or less characters.

Restrictions on characters that can be set for Text type data

The table below describes the types of restrictions on characters that can be set for Text type data. You can also set customized restrictions other than the restrictions shown below.

General restrictions on characters

Characters

Restrictions on characters

Every characters

Alphabetic only

Alphanumeric only

Single-byte characters

Double-byte alphabetic only

Double-byte alphanumeric only

Double-byte numbers only

Alphabetic (uppercase)

Y

Y

Y

Y

N

N

N

Alphabetic (lowercase)

Y

Y

Y

Y

N

N

N

Numbers

Y

N

Y

Y

N

N

N

Periods

Y

N

N

Y

N

N

N

Hyphens

Y

N

N

Y

N

N

N

Plus signs

Y

N

N

Y

N

N

N

At marks

Y

N

N

Y

N

N

N

Blanks

Y

N

N

Y

N

N

N

Other signs

Y

N

N

Y

N

N

N

Single-byte kana characters

Y

N

N

Y

N

N

N

Double-byte alphabetic (uppercase)

Y

N

N

N

Y

Y

N

Double-byte alphabetic (lowercase)

Y

N

N

N

Y

Y

N

Double-byte numbers

Y

N

N

N

N

Y

Y

Double-byte spaces

Y

N

N

N

N

N

N

Characters other than alphanumeric

Y

N

N

N

N

N

N

Restrictions on characters for people's names

Characters

Restrictions on characters

Name 1

Name 2 (using double-byte characters, delimited by a double-byte space)

Name 3 (using double-byte characters, without spaces)

Alphabetic (uppercase)

Y

N

N

Alphabetic (lowercase)

Y

N

N

Numbers

Y

N

N

Periods

Y

N

N

Hyphens

Y

N

N

Plus signs

Y

N

N

At marks

Y

N

N

Blanks

Y

N

N

Other signs

Y

N

N

Single-byte kana characters

Y

N

N

Double-byte alphabetic (uppercase)

N

Y

Y

Double-byte alphabetic (lowercase)

N

Y

Y

Double-byte numbers

N

Y

Y

Double-byte spaces

N

Y

N

Characters other than alphanumeric

Y

Y

Y

Restrictions on characters for phone numbers and email addresses

Characters

Restrictions on characters

Phone number 1 (delimited by a hyphen)

Phone number 2 (for international telephone, delimited by a hyphen)

Phone number 3 (without hyphens)

Email address

Alphabetic (uppercase)

N

N

N

Y

Alphabetic (lowercase)

N

N

N

Y

Numbers

Y

Y

Y

Y

Periods

N

N

N

Y

Hyphens

Y

Y

N

Y

Plus signs

N

Y

N

Y

At marks

N

N

N

Y

Spaces

N

N

N

N

Other signs

N

N

N

Y

Single-byte kana characters

N

N

N

N

Double-byte alphabetic (uppercase)

N

N

N

N

Double-byte alphabetic (lowercase)

N

N

N

N

Double-byte numbers

N

N

N

N

Double-byte blanks

N

N

N

N

Characters other than alphanumeric

N

N

N

N

Related Topics:

(2) Data sources for asset fields

For asset fields that can be customized, you can set the following four data sources:

System Administrator

The system administrator directly enters information in the operation window, or inputs information by importing a CSV file.

End User

Displays the End User Form view on agent-installed computers, and acquires information input by users.

Users need to perform some operations, but this can reduce the workload for the administrator by removing the need to investigate user-specific information and input the information. When this method is used, departments and locations are grouped depending on the acquired information, so you can automate grouping tasks.

Active Directory

When JP1/IT Desktop Management 2 is linking with Active Directory, information managed as computer properties by Active Directory is acquired.

You can utilize the information managed by Active Directory to manage devices and assets.

Registry

Information about the specified registry items is collected. You can manage information that depends on the user environments.

Important

Only information of Text data type can be acquired from Active Directory.

Related Topics:

(3) Types of asset fields that can be customized

The following describes the types of asset fields, data types, and data sources that can be set in the Asset Field Definitions view (under Assets) of the Settings module.

Types of asset fields

Common Fields (Assets and Device Inventory)

Sets the fields common to the hardware asset information in the Assets module and the device inventory in the Inventory module. The asset fields under Common Fields (Assets and Device Inventory) have already been set by the system. So, you cannot add or delete them.

Custom Fields (Hardware Assets)

Sets the fields in the hardware asset information in the Assets module. You cannot delete the following asset fields:

  • Asset Status and Device Type that have already been set by the system

  • An asset field that is specified as a condition for automatically maintaining host groups and IDs managed by Remote Install Manager

If a custom field value is set as the following conditions, the value cannot be edited or deleted,

  • Filter condition

  • Automatic maintenance condition for host groups and IDs

For single server configuration, the display order of each item is based on creation order. For multi-server configuration, the display order of each item is based on the UTF-8 character code order.

Custom Fields (Software License)

Sets the fields in the software license information in the Assets module. License Status and License Type have already been set by the system. So, you cannot delete them.

The display order of each item is based on creation order.

Custom Fields (Contracts)

Sets the fields in the contract information in the Assets module. Contract Status and Contract Type have already been set by the system. So, you cannot delete them.

The display order of each item is based on creation order.

Editable fields differ depending on the asset field. The following table describes the editable fields.

Asset field

Field name

Data source

Description

Data type

Common Fields (Assets and Device Inventory)#

Department

N

Y

Y

Y

Location

N

Y

Y

Y

User Name

N

Y

Y

*1

Account

N

Y

Y

*1

E-mail

N

Y

Y

*1

Phone

N

Y

Y

*1

System-specific asset fields#

Asset Status

N

N

N

*2

Device Type

N

N

N

*2

License Status

N

N

N

*2

License Type

N

N

N

*2

Contract Status

N

N

N

*2

Contract Type

N

N

N

*2

Custom asset fields

Y

*3

Y

Y

Legend:

Y: Can be edited.

*1: The data type is fixed to the Text type, but characters that can be input can be edited.

*2: The data type is fixed to the Enumeration type, but options can be added.

*3: For the custom fields in software license information and contract information, the data source is fixed to System Administrator.

N: Cannot be edited.

#: These fields have already been set by the system, so you cannot delete them.

Tip

The settings of the Asset Field Definitions view in the Settings module are applied to agents at the frequency set in the Regularly collect information from the management server item in the Agent Basic Settings view for the agent configuration. A balloon tip is displayed to prompt the user to enter user information.

Tip

If Department or Location is set to be entered by users directly under Common Fields (Assets and Device Inventory) in the Asset Field Definitions view (under Assets) of the Settings module, a balloon tip will be displayed prompting users to input user information when you update or delete a group corresponding to Department or Location items in the menu area.

Related Topics: