9.15.1 Setting an environment for registering Items by email

Whether to register Items by email

Sets whether Items can be registered by email.

Setting of the email management server that receives emails

Sets the address and port number of the email management server.

Setting of users who register Items by email

Sets the users who can register Items by email. The following two methods can be used:

• Setting email addresses of users who can register Items by email

• Setting the domains of the users who can register Items by email

Destination address of emails

Sets the destination email address for emails when registering Items by email.

User name and password used to obtain emails

Sets the user name and password required for obtaining emails sent from the email management server. Use the jssauthusersetup command to set the user name and password. The password is converted by a program when the jssauthusersetup command is executed.

Number of emails that can be obtained from the email management server at a time

Sets the number of emails that can be obtained from the email management server at a time.

Length of message ID of emails

Sets the length of message ID, which is used for preventing duplicated registration of emails.

The maximum size of temporary email save files and the maximum number of the output files

If Item registration by email fails, the header information and body of an email is output as a temporary email save file. Set the maximum size of an output temporary email save file and the maximum number of the output temporary email save files.

Output-destination folder of attached files

Sets the folder in which attached files of the received emails are stored.

The maximum number of folders to which attached files are output, and the maximum size of an attached file

Sets the maximum number of output-destination folders for attached files, and the maximum size of an attached file. Note that the total size of emails by which Items can be registered is no more than 5 megabytes. The total size includes the size of the title, email body, email header, and attached files.

Operation mode for Item registration by email

Sets the operation mode for Item registration by email. Available operation modes are as follows:

• Attached-file mode

• Single-element mode

• Multi-element mode

Item element specification ID of the Item element in which to set the email sender's address

Sets the Item element specification ID of the Item element in which the email sender's address is to be set.

Item element specification ID of the Item element in which to set the text of an email

Sets the Item element specification ID of the Item element in which the text of an email is to be set when the operation mode for Item registration by email is the single-element mode.

Character string to be added at the beginning of the Item title when an error is found in an element by the format check on the text of an email

Sets the character string to be added at the beginning of the Item title when an error is found in an element by the format check on the text of an email. This setting applies when the operation mode for Item registration by email is the single-element or multi-element mode.

Item form

Items that are registered by email must have attached files. For the temporary receipt process work board and the destination process work board for Item registration by email, you need to set Item forms that allow the attached files as the Item forms to be used.

Person in charge of the registered item from email

This setting is displayed only when the Item registration command is used by email.

For Items registered by email, the users or roles that have been defined by this setting are set as the people in charge of the Items. In a temporary receipt process work board or a process work board to which Items are registered by email, you need to set the people in charge of the Items registered by email.