3.2.1 Sending data

This section describes how to send data, using an example in which Tanaka Kenta in the Design group sends data to Watanabe Makoto in the Manufacturing group.

Prerequisites

The user who will send the data must be defined in a group in JP1/DH - Server, and possess the ID and password used to log in to JP1/DH - Server.

Procedure

Prepare the data to be sent, and place it in a local folder.
Log in to JP1/DH - Server, and in the sidebar area, select New Delivery.

Log in by using Tanaka Kenta's ID (tanaka@hitachig) and password.
A dialog box for confirming the download of the aftclient.dhxc file appears.

Click the Save button and open the downloaded aftclient.dhxc.
The New Delivery window appears in a separate window, with Tanaka Kenta displayed in the Sender: area.
Enter the subject line of the email in the Subject: field.

You can enter a maximum of 100 characters.
Click the Select from Address Book button, and verify that the address list for the Manufacturing group is displayed.
Select Watanabe Makoto.

The name and email address of Watanabe Makoto appear in the Recipient: area.

Important

You can specify a maximum of 100 recipients. This number includes the approver, who will approve the sent data, in addition to the users specified as recipients.
Click the Close button to close the address list.
Select TO.
Enter a message.

The message you enter appears as the body text of the email that notifies the recipient when data has arrived. You can enter a maximum of 4,096 characters.

Click the Options settings button. Display the Options settings dialog notification options.

Select the check boxes for the notification settings you want to enable.

You can configure JP1/DH - Server to send notifications when the delivery has not been approved or a recipient has not downloaded the data by a certain date.

Notification option	Content
Notify the recipients if not downloaded by	Specify a date. Recipients are notified if they have not downloaded the data by this date.
Notify the approver if not approved or rejected by	Specify a date. The approver is notified if he or she has not accepted or rejected the delivery by this date.

[Figure]

Click the New File button and select the files and folders to send. Alternatively, you can use a drag-and-drop operation on the files or folders.

When you click New File, the New File dialog box appears. Select the files and folders that you want to send, and then click Open.

If you use a drag-and-drop operation on a drive, the word Drive appears in the Delivery files / folders field.

Tip

If the drive that contains the files or folders you are sending is a network drive or a drive with a slow access speed, creating a local copy of the files or folders might reduce the transmission time.

To do so, select the Use a local copy mode check box before selecting the file or folder.

You can skip this step if the files and folders you are sending are already on a local drive.
Verify that the delivery is ready.

The delivery is ready when the icon at the top right of the window has changed from to .
Click the Start Sending button.

JP1/DH - Server starts sending the data.

When the data has been sent, the Sent Result window appears with the notification message Approval Required displayed in the Recipients tab.

Postrequisites

Verify that you have received a notification email from JP1/DH - Server indicating that the data has been sent.

Receiving this notification email does not mean that the data has been delivered to its recipients. It simply means that the process of sending the data was completed without any issues. Data for which delivery processing is complete will be delivered to the recipients after being approved by the approver.
You can view the status and delivery route of sent data in the Out-box window.

Related topics

3.2.2 Checking the status and the delivery route of sent data

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