To add a group:

1. From the simple search conditions, select the group following which a group is to be added.
2. Click the Add Group button.
   The Add Group dialog box appears.
   An item identified by a star () is mandatory.
   
   • Group ID
     Specifies an ID that is unique for each group. Only single-byte alphanumeric characters are permitted. If you use alphabetic characters, values that differ only in upper- and lower-case characters will be considered the same value. For Group ID, specify a group ID (other than the ID that is assigned for the Trash that is used to temporarily save users belonging to deleted groups; the group ID for the Trash is set in the Server Setup dialog box, and the default is 99999999).
     For details about how to set a group ID in the Server Setup dialog box, see 10.2.3(4) Trash group ID for deletions in the manual Setup Guide.
     
   • Group name
     Specifies a group name. Do not end the group name with a slash (/). Note that only one group with the same name can be created in the same hierarchy.
     
   • Managed label
     To limit accesses by group level, specify Managed label. For details about how to specify Managed label, see the manual Job Management Partner 1/Asset Information Manager Planning and Setup Guide.
     
   To cancel, click the Close button.
   
3. Click the Add button.
   The group is added to the simple search condition based on the specified information.
   

The following figure shows the Add Group dialog box in which information about a group to be added is specified.

Figure 10-45 Add Group dialog box

To add a user:

1. From the simple search conditions, select the group to which a user is to be added.
   A user cannot be added to the highest organization.
   
2. Click the Add User button.
   The Add User dialog box is displayed.
   An item identified by a star () is mandatory.
   
   • User ID
     Specify a unique user ID. Only single-byte alphanumeric characters are permitted.
     
   • Password
     Enter the password (you must enter it again for verification). Only single-byte alphanumeric characters are permitted.
     
   • User name (English name)
     Specify an English user name.
     
   • User name
     Specify a user name.
     
   In Role, select the role of the user.
   To cancel, click the Close button.
   
3. Click the Add button.
   A user with the specified information is added.
   

The following shows the Add User dialog box in which information about the user to be registered has been specified.

Figure 10-46 Add User dialog box

In the Group and User window, select the check box for the group or user you wish to delete, and then click the Delete button to delete the group or user

The deleted group or user is moved to Trash in the group tree. If there are groups or users under the deleted group, the groups are moved to the Trash with the hierarchical relationships and user information retained as is. Therefore, if you delete a group by mistake, you can restore it to its original location from Trash. However, if the group is deleted from the Trash, it can no longer be restored.

Note

If you use the IP Group job menu to create group-specific IP group and manage IP addresses and delete a group, the corresponding IP group is also deleted. However, while the deleted group is in the Trash, the IP group is not deleted.

To move a group or a user:

1. Select the check box for the group or user you wish to move, and then click the Move button.
   The Browse Groups dialog box appears. Note that the dialog box for specifying the target location does not display Trash. To cancel, click the Close button.
   
2. Specify the target location, and then click the OK button.
   The group or user is moved to the specified location.
   

From the simple search conditions, select the group in the hierarchy that is immediately above the group to be viewed or edited, and then click a local name anchor displayed in Group name/User name to display the corresponding Group Details dialog box. In this dialog box, view and edit the details of the group. The following shows the Group page in the Group Details dialog box.

Figure 10-47 Group Details dialog box (Group page)

(a) Changing group information

To change group information:

1. In the Group Details dialog box, choose the Group tab.
   The items that can be specified in this dialog box are the same as in the Add Group dialog box. For details about the specifiable items, see step 2 in (1) Adding a group. Note that Group ID cannot be changed.
   To cancel, click the Close button.
   
2. Click the Update button.
3. The group information is changed to the specified information.

(b) Deleting group information

To delete group information:

1. In the Group Details dialog box, choose the Group tab.
2. Click the Delete button.
   Group information for the displayed group is deleted.
   

The function for deleting groups in the Group Details dialog box is the same as for deleting groups in the Group and User window. For details about deleting groups in the Group and User window, see (3) Deleting a group or a user.

From the simple search conditions, select the group in the hierarchy that is immediately above the division to be viewed or edited, and then click a local name anchor displayed in Group name/User name to display the corresponding Group Details dialog box. In this dialog box, view and edit the details of the division. The following shows the Divisions page in the Group Details dialog box.

Figure 10-48 Group Details dialog box (Divisions page)

(a) Adding a division

To add a division:

1. In the Group Details dialog box, choose the Divisions tab.
2. Click the Add button.
   The Register Division dialog box is displayed.
   An item identified by a star () is mandatory.
   
   • Division name
     Specifies a division name. A division name that duplicates an existing division name in the same group cannot be created.
     
   • Group
     Selecting a group in the tree displays in Groups the groups belonging to that group. Note that the highest organization (top of the tree) cannot be selected.
     
   • Groups (Division group)
     Displays the groups that directly belong to the group selected in Group.
     
   • Division group (Division group)
     Displays the groups that can be specified for the division group. If you select a group from Groups and then click the Assign button, the selected group moves to Division group.
     To cancel a specified division, select a group from Division group and then click the Cancel button. The selected group moves to Groups.
     Clicking the Assign all button moves all groups from Groups to Division group.
     Clicking the Unassign all button moves all groups from Division group to Groups.
     
   To cancel, click the Close button.
   
3. Click the OK button.
   A division with the specified information is added.
   

The following shows the Register Division dialog box.

Figure 10-49 Register Division dialog box

(b) Changing division information

To change division information:

1. In the Group Details dialog box, choose the Divisions tab.
2. Click the anchor for the division whose information you wish to change.
   The Update Division dialog box is displayed. Change the division information in this dialog box.
   The items that can be specified in this dialog box are the same as in the Register Division dialog box. For details about the specifiable items, see step 2 in (6)(a) Adding a division. Note that Division group displays the groups that have already been specified as the division.
   To cancel, click the Close button.
   
3. Click the OK button.
   The group information is changed to the specified information.
   

(c) Deleting a division

To delete division information:

1. In the Group Details dialog box, choose the Divisions tab.
2. Select the check box for the division that you wish to delete.
3. Click the Delete button.
   The selected division is deleted.
   

(d) Assigning a division to a user

To assign a division to a user:

1. In the Group Details dialog box, choose the Divisions tab.
2. Select the check box for the division that you wish to assign to a user.
   You can assign only one division at a time.
   
3. Click the Assign button.
   The Assign division dialog box is displayed.
   
   • Group
     Selecting a group in the tree displays in Personnel the user names that directly belong to that group. Note that the highest organization (top of the tree) cannot be selected.
     
   • Personnel (Supervisor)
     User names to which the division can be assigned are displayed. If you select a user name from Personnel and then click the Assign button, the selected user name moves to Supervisor.
     To cancel the assignment of a specified user, select the user name from Supervisor and then click the Cancel button. The selected user name moves to Personnel.
     Clicking the Assign all button moves all user names from Personnel to Supervisor.
     Clicking the Unassign all button moves all user names from Supervisor to Personnel.
     
   To cancel, click the Close button.
   
4. Click the OK button.
   The division is assigned to the user based on the specified information.
   

The following shows the Assign division dialog box.

Figure 10-50 Assign division dialog box

(e) Outputting division information to a CSV file

You can output a listing of division information specified for groups to a CSV file. The following items are output to a CSV file:

• Division name
• Division group
• User name

To output a listing of division information to a CSV file:

1. In the Group Details dialog box, choose the Divisions tab.
2. Click the CSV button.
   The divisions displayed on the Divisions page in the Group Details dialog box are output in list format.
   

From the simple search conditions, select the group in the hierarchy that is immediately above the user information to be viewed or edited, and then click a user name anchor displayed in Group name/User name to display the corresponding User Details dialog box. In this dialog box, view and edit the details of the user information.

(a) Changing user information

To change user information:

1. Click the User name anchor for the user information to be changed.
   The User Details dialog box is displayed.
   The items that can be specified in this dialog box are the same as in the Add User dialog box. For details about the specifiable items, see step 2 in (2) Adding a user. Note that User ID cannot be changed.
   To cancel, click the Close button.
   
2. Click the Update button.
   The user information is changed to the specified information.
   

(b) Deleting user information

To delete user information:

1. Click the User name anchor for the user information that you wish to delete.
   The User Details dialog box is displayed.
   
2. Click the Delete button.
   The selected user is deleted. A user in the group in the highest hierarchy cannot be deleted.