16.1.6 Viewing and editing divisions

From the simple search conditions, select the group that is one level higher than the group that you want to view or edit. Click a Local name link shown in Group name/User name to display the Group Details dialog box. On the Divisions tab of this dialog box, you can view or edit the detailed information about the division.

The following figure shows the Divisions tab of the Group Details dialog box.

Figure 16‒5: Group Details dialog box (Divisions tab)

Organization of this subsection

(1) Adding divisions
(2) Changing division information
(3) Deleting a division
(4) Assigning a division to a user
(5) Exporting division information to a CSV file

(1) Adding divisions

To add a division:

Select the Divisions tab in the Group Details dialog box.
Click the Add button.

The Register Divisions dialog box is displayed.

Items with item names marked with a star () must be specified.
- Division name
  
  Specify a name for the division. Note that you cannot create a division that has the same name as a division that already exists.
- Groups
  
  If you select a group from the tree, the groups that belong below that group are shown in Groups. Note that the highest group (at the top of the tree) cannot be selected.
- Groups (Division group)
  
  The groups belonging directly below the group that is selected in Groups are displayed.
- Division group (Division group)
  
  Groups specified in division groups are displayed. If you select a group displayed in Groups and click the Assign button, the selected group is moved to Division Groups.
  
  To cancel the specified divisions, select a group displayed in Division group and click the Cancel button. This will move the selected group to Groups.
  
  If you click the Assign all button, the groups displayed in Groups are all moved to Division group.
  
  If you click the Unassign all button, all groups displayed in Division group are moved to Groups.
To cancel, click the Cancel button.
Click OK.

The division is added based on the specified information.

The following figure shows the Register Divisions dialog box.

Figure 16‒6: Register Divisions dialog box

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(2) Changing division information

To change division information:

Select the Divisions tab in the Group Details dialog box.
Click a division name link to change that division's information.

The Refresh Divisions dialog box is displayed. You can change division information in this dialog box.

The items that can be specified are the same as for the Register Divisions dialog box. For details about the items that can be specified, see step 2 in 16.1.6(1) Adding divisions. Note that groups already specified as divisions are displayed in Division Groups.

To cancel, click the Cancel button.
Click OK.

The division information is changed based on the specified information.

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(3) Deleting a division

To delete a division:

Select the Divisions tab in the Group Details dialog box.
Select the check box of the division you want to delete.
Click the Delete button.

The selected division is deleted.

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(4) Assigning a division to a user

To assign a division to a user:

Select the Divisions tab in the Group Details dialog box.
Select the check box for the division you want to assign to a user.

You can assign only one division at a time.
Click the Assign button.

The Assign Divisions dialog box is displayed.
- Groups
  
  If you select a group in the tree, the user names belonging directly below that group are shown in Personnel. However, it is not possible to select the highest group (at the top of the tree).
- Personnel (Supervisor)
  
  The user names belonging directly below the group that is selected in Groups are displayed.
- Supervisor (Supervisor)
  
  The user names to which the division is assigned are displayed. If you select a user name displayed in Personnel and click the Assign button, the selected user name is moved to Supervisor.
  
  To release the assignment of a specified user, click the Cancel button. This will move the selected user name to Personnel.
  
  If you click the Assign all button, all user names displayed in Personnel are moved to Supervisor.
  
  If you click the Unassign all button, all user names displayed in Supervisor are moved to Personnel.
To cancel, click the Cancel button.
Click OK.

The division is assigned based on the specified information.

The following figure shows the Assign Divisions dialog box.

Figure 16‒7: Assign Divisions dialog box

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(5) Exporting division information to a CSV file

You can export to a CSV file the division information that is set for a group. The following items are exported:

Division name
Division groups
User names

To export division information to a CSV file:

Select the Divisions tab in the Group Details dialog box.
Click the CSV button.

A listing of the information for the division displayed on the Divisions tab of the Group Details dialog box is exported.

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