14.4.2 Checking for exceeded licenses (Excess License List)
By using the Excess License List job menu, you can check for software whose number of installed copies has exceeded a preset threshold.
To search for software whose number of installed copies exceeds a specified threshold, start from the Excess License List window, which is displayed by clicking the Excess License List job menu. The following figure shows the Excess License List window.
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In the Excess License List window, the job searches for software assets that are regarded as being active and within their valid usage period.
A hyphen (-) in the License category column indicates software whose license information has not been registered or whose license type is Other.
- If nothing is displayed for the Date of summary search condition
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Excess License List searches for software on the basis of existing totaled results. If no date of summary is displayed in the Date of summary search condition, you must first perform totaling from the Totals List & Execution window. For details about performing totaling, see 14.4.10(1) Performing totaling.
- Sending email notification of exceeded licenses
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If you are using the Notice of license excess task registered in Windows Task Scheduler for totaling license usage statuses, you can send email notification of software that remains installed beyond its period of validity. For details about settings for the task that monitors for expired licenses, see 7.9 Setting the tasks that are registered in Task Scheduler.
- Organization of this subsection
(1) Displaying a breakdown by group
In the Excess License List window, clicking a link under Software name in the totaled results displays the numbers of owned, assigned, used, and available licenses by group for that license category as well as cumulative totals that include subgroups. The following figure shows the window that displays a breakdown for a group.
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Assigned displays the number of devices assigned when the license category is Install license and the number of users assigned when the license category is User license.
Parentheses enclose the number of licenses assigned to other groups.
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In Used and Total used, parentheses enclose the number of downgrade software assets that are installed.
(2) Displaying a list of devices on which software is installed
In the Excess License List window or the window displaying a breakdown by group, clicking a link under Group name displays a list of the devices on which the corresponding software is installed. The following figure shows the window that displays the devices on which corresponding software is installed.
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If a device has been assigned a license, the icon is displayed in the Asset No. column. Similarly, the icon is displayed if a license has been assigned to the user of a device.
This window displays the information that was in effect when the licenses were totaled. Therefore, the information displayed in the selected list might not match the information displayed in the Device Details dialog box or the applicable device might have been deleted.
(3) Assigning licenses to devices or users
Assign licenses from the available licenses to the devices or users retrieved as exceeded licenses.
To assign licenses from the Excess License List - by Used dialog box:
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From the Excess License List - by Used dialog box, select the check boxes of the devices to which a license is to be assigned (or the devices being used by users to whom a license is to be assigned).
Do not select devices to which a license is already assigned (or devices being used by a user to whom a license is assigned).
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Click the Assign button.
The Unassigned License List dialog box is displayed.
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If necessary, specify search conditions, and click the Search button.
Software assets that match the search conditions and have available licenses are displayed. Only software assets whose status is active become search targets.
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Select the check box of the software to be assigned, and click the OK button.
The Assigned Target List dialog box is displayed.
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Check the devices and software to be assigned, and click the Execute button.
The assignment results are displayed in the Assigned Target List dialog box.
For a user license, the number of assigned licenses becomes 1 if the selected devices contain devices being used by the same users.
If key information has not been registered to the software to be assigned, the software is assigned with Product ID, License key, and Serial No. still blank.
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Click the Close button.
The Assigned Target List dialog box and the Unassigned License List dialog box close.
The following figure shows the flow of displaying the Assigned Target List dialog box from the Unassigned License List dialog box and assigning licenses.
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(4) Canceling a license assignment
To cancel a license assignment:
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At the Excess License List - by Used dialog box, select the check boxes of the devices for which the license is to be canceled (or the devices being used by users for whom the license is to be canceled).
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Click the Cancel button.
When the confirmation dialog box is displayed, click the OK button. The licenses assigned to the selected devices (or users) are canceled.