1.1.3 Flow of asset management

JP1/IT Desktop Management 2 can collectively manage the IT resources in an organization (hardware assets and software licenses). Asset contracts can also be included.

From purchase to disposal of hardware assets

The following figure shows the flow from purchase to disposal of a hardware asset.

On purchasing a hardware asset, the administrator must build the hardware asset environment and register hardware asset information in JP1/IT Desktop Management 2. (steps 1 and 2)

The hardware asset is then delivered to the user or stored as stock if not immediately deployed. As the need arises for replacement or temporary use of hardware assets, stock may be distributed to users and items collected from users after use. The hardware asset information in JP1/IT Desktop Management 2 is updated accordingly. (steps 3 to 5)

When a hardware asset is no longer needed, it is disposed of and the hardware asset information in JP1/IT Desktop Management 2 is updated accordingly. (step 6)

From purchase to disposal of software assets

The following figure shows the flow from purchase to disposal of a software asset.

When a user applies to use software, the request is checked and the software license is purchased. The administrator decides the software name (managed software name) under which usage of the purchased software will be managed, and registers the managed software information and license information in JP1/IT Desktop Management 2. (steps 1 to 3)

Before delivering the purchased software to the user, the administrator or department in which the software will be used performs the acceptance processing. If the software undergoing the acceptance process is installed on a computer managed by JP1/IT Desktop Management 2, software information will be acquired by the management server. The administrator then maps the collected software information with the managed software information. The administrator will then be able to view the installation status of the managed software from an operation window. Next, the administrator checks the user's application for software usage and grants approval. Once the software is installed, software information is acquired by the management server, allowing the administrator to keep track of software license usage from an operation window. (steps 4 to 6)

When the software is no longer needed, it is removed and eliminated. The software license information in JP1/IT Desktop Management 2 is updated accordingly. (steps 7 and 8)

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