3.5.4 Delivery Rules

(1) Creating a delivery rule

To create a delivery rule:

1. In the sidebar area, click Delivery Rules and then Delivery Rules.

   The Delivery Rules window appears in the content area.

   Tip

   Selecting a sender group in the sender group selection drop-down list box allows you to filter delivery rules to be displayed. The filtered results contain delivery rules in which the parent group of the specified sender group is set to a sender.

2. Click the New Delivery Rule button.

   The New Delivery Rule window appears.

   

3. Create a delivery rule.

   

   The following table describes the items you specify.

   Table 3‒28: Settings for the delivery rule

   Item	Description
   Sender drop-down list box	Specify which groups the delivery rule apply to when a file and message are sent. When the Any address option is specified for the recipient, a user who is allowed to enter any recipient address can send an email message to any destination address, including an unregistered user address. You can specify an unregistered destination group for the recipient, but not for the sender.
   Recipient drop-down list box
   Delivery Policy drop-down list box	Select a delivery policy to be applied. The selection of the delivery policy is mandatory. Any delivery policy that is used by another delivery rule is unavailable.
   An approval route radio buttons	Specify an approval route. Without using an approval route. Select this radio button if the approval route is not used. Approval route drop-down list box The approval route selected in this drop-down list box is applied. The sender must select the approver (except for the commands) check box# If this check box is selected, a sender can select an approver. In this case, a sender must select at least one approver from the approvers assigned to the approval route defined in the delivery rule. If this check box is not selected, all approvers assigned to the approval route are selected and the sender cannot change this setting. By default, this check box is not selected. Note that when data is delivered by JP1/Data Highway - AJE or the data transfer command, the setting of this check box is ignored. No command users any approval route check box# This check box is only available if an approval route is selected. Selecting this check box skips the approval processing in JP1/Data Highway - AJE 10-10 or later or the data transfer command and a file is sent, even if the delivery rule has an approval route specified. This check box is selected by default. This function is available in file transfer by JP1/Data Highway - AJE 10-10 or later, the data transfer command 11-00 or later. Remove the sender from the approval route check box If a user included in the approval route wants to send new data while this check box is selected, the user in question cannot select himself or herself as the approver when sending the data. If the sender is only one approver included in the approval route, the data is sent without being approved. This check box is cleared by default. Disallow sending data if the approval route contains no valid approver check box If this check box is selected, a user cannot send data when the approval route contains no valid approver because approver users were deleted or inactivated. If both this check box and the Remove the sender from the approval route check box are selected, a user cannot send data also when the user is the only approver. If this check box is selected but the Remove the sender from the approval route check box is cleared, a user can send data even if the user is the only approver. This check box is cleared by default.

   #

   This check box might not appear depending on your system setting.

   Tip

   If the Exclude the command check box is selected, JP1/Data Highway - AJE or the data transfer command actually behaves as follows:

   • The system does not send an approval request email message to an approver.

   • An approver does not have to accept or reject an application for approval.

   • A recipient can immediately receive a file, instead of waiting for the approver to accept or reject the application for approval.

   • A SKIP_DELIVERY_APPROVAL event is output to the audit log file.

4. Click the Create button.

   The delivery rule is now created.

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(2) Editing a delivery rule

To edit a delivery rule:

1. In the sidebar area, click Delivery Rules and then Delivery Rules.

   The Delivery Rules window appears in the content area.

2. Click the menu icon () of the delivery rule you want to edit, and then select Edit.

   The Edit Delivery Rule window appears.

3. Change the settings. For details about each item, see 3.5.4(1) Creating a delivery rule.

   

4. Click the Update button.

   The delivery rule settings are updated.

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(3) Activating, inactivating, or deleting a delivery rule

To activate, inactivate, or delete a delivery rule:

1. In the sidebar area, click Delivery Rules and then Delivery Rules.

   The Delivery Rules window appears in the content area.

2. Click the menu icon () of your target delivery rule, and then select the menu item.

   Table 3‒29: Activating, inactivating, or deleting a delivery rule

   Item	Description
   Activate	Activates an inactivated delivery rule.
   Inactivate	Inactivates a delivery rule. The inactivated delivery rule becomes unavailable. To make the inactivated rule available again, activate it.
   Delete	Deletes a delivery rule. The deleted delivery rule cannot be restored.

3. A confirmation dialog box appears depending on your choice. Click the OK button to perform the action.

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(4) Creating a delivery policy

To create a delivery policy:

Note

If you want to create a delivery policy with the same settings as one of the existing delivery policies, click the menu icon ( or ) of the delivery policy you want to edit and then select Duplicate. The New Delivery Policy window opens with all the settings copied except for the policy name. We recommend that you use this duplication, for example, when you create a delivery policy with the same settings and different policy name.

1. In the sidebar area, click Delivery Rules and then Delivery Policy Definitions.

   The Delivery Policies window appears in the content area.

2. Click the New Delivery Policy button.

   The New Delivery Policy window appears.

   

3. Create a delivery policy.

   

   The following table describes the items you specify.

   Table 3‒30: Settings for the delivery policy

   Category	Item	Description
   Policy Name#1	Policy Name (Japanese/Chinese) text box	Enter the name of the policy. The value you enter here is displayed in windows that use Japanese and Chinese.
   	Policy Name (English) text box	Enter the name of the policy. You can enter alphanumeric characters and symbols. The value you enter here is displayed in windows that use English.
   Data Capacity	Data capacity check boxes and text boxes	Specify the upper limit of the amount of data that can be delivered. You can select any of the check boxes you want to activate. The possible maximum value depends on the setting specified by the system administrator. MB/delivery Indicates the upper limit of the amount of data that can be delivered per delivery. If the check box is not selected, the system uses its default value (2,048 MB/delivery). MB/file Indicates the maximum size per file that can be delivered. If the check box is not selected, the system uses its default value (2,048 MB/file). The value in the MB/file text box must be no more than the value in the MB/delivery text box.
   Storage period	Storage period check boxes and text boxes	Specify the maximum and initial values for the storage period that a user can set when sending a file. Max. XX days storage permit Specify the maximum value for the storage period that a user can set when sending a file. If the check box is not selected, the system uses the value specified by the system administrator. Set XX days by default Specify the initial value for the storage period when a user sends a file. The possible maximum value is the same as the value in Max. XX days storage permit. If the check box is not selected, the same value as the one in Max. XX days storage permit is applied. The possible maximum value depends on the setting specified by the system administrator.
   Security	Restriction of Download Once Field: drop-down list box	This function restricts the number of times a recipient can download a file to once. Select how the function works in this drop-down list box.
   	Delete Files Automatically after Downloading is Complete drop-down list box#2	This function deletes files automatically before the storage expiration date is reached, if all the users specified as the recipients download all the files. If this is selected, the system finds out that all the users specified as the recipients already downloaded all the files and then deletes the files automatically before the storage expiration date is reached. Note that the type of address to be checked (TO/CC/BCC) depends on the system configuration. Select how this function works.
   e-Mail Notification	Notice of Delivery: drop-down list box	The function sends a notification email to a sender and recipients when a file is uploaded or a message is sent. Select how the function works in this drop-down list box.
   	Notice of Opening: drop-down list box	The function notifies a sender of a file being opened. Select how the function works in this drop-down list box.
   	Notice on the Expiration Previous Day: drop-down list box	The function notifies a sender of a file not being opened before the day before the expiration date of file storage. Select how the function works in this drop-down list box.
   	Notice on the Expiration: drop-down list box	The function notifies a sender of a file being expired. Select how the function works in this drop-down list box.
   	Detailed Message Option: drop-down list box	The function specifies whether a file delivery email message contains detailed information about the file and other information. Select how the function works in this drop-down list box.
   	Notice if not Downloaded by Designated Date: drop-down list box	The function sends an email message to notify the recipient of a file if the recipient has not downloaded the file by the date specified by the sender. Select how the function works in this drop-down list box. The notification email is not sent if JP1/Data Highway - AJE 10-00 is used to send the file.
   	Notice if not Approved by Designated Date: drop-down list box	The function sends an email message to notify an approver who has not accepted or rejected a delivery by the date specified by the sender. Select how the function works in this drop-down list box. If the delivery rule with this delivery policy applied does not have an approval route, the system ignores the value of the drop-down list box. The notification email is not sent if JP1/Data Highway - AJE 10-00 is used to send the file.
   Compress	Compress Level	Select one or more compression levels for a sender's option. If no check box is selected, the system uses its default value (only No compression selectable). No compression: The file or files are not compressed. STRONG: The file or files are compressed with a method that provides the best compression ratio. MIDDLE: The file or files are compressed with a method that provides a moderate compression ratio. WEAK: The file or files are compressed with a method that provides the lowest compression ratio.
   	Compress Method#3	Select a compression method. Standard: If a folder is sent, or if one of STRONG, MIDDLE, and WEAK is selected for Compress Level, a ZIP-compressed file is sent. In this case, you cannot send files and folders that exceed 3.96 GB (4,252,017,623 bytes). Extended: If a folder is sent, or if one of STRONG, MIDDLE, and WEAK is selected for Compress Level, the extended compression method is used. The file is compressed and sent in ZIP format if JP1/Data Highway - AJE 10-00 is used to send the file. Also, a system with JP1/Data Highway - AJE 10-00 cannot receive the file compressed in Extended compression method.
   Other Options	Max. Addresses check box	If this check box is selected, the maximum number of destination addresses per delivery can be specified. If this check box is not selected, the system uses the value specified by the system administrator.
   	Max. Files and Folders check box	If this check box is selected, the maximum number of files per delivery can be specified. If this check box is not selected, the system uses its default value (it is set to 5).
   Connection#4	Max. TCP sessions per Connection check box	If this check box is selected, the maximum number of connections for sending and receiving files can be specified. The default value is the value in the standard delivery policy.
   	Always connect with Max. TCP sessions check box	If this check box is selected, whether the system always uses the number of connections specified in the Max. TCP sessions per Connection field can be specified. Enabled: The system always uses the maximum number of connections. Disabled: The system automatically determines the number of connections, depending on the network distance. The default value is the value in the standard delivery policy.

   #1

   • Some symbols (/\?*:|"<>@^) are not available in the text box.

   • A name consisting of only spaces or periods (.) is not available.

   • You can enter no more than 256 characters.

   #2

   • If the user sends multiple files in a single delivery, the files will be deleted together after all of them are downloaded. The system does not delete files one-by-one.

   • A file will be deleted at the end of the day when all the recipient users download it. It is not deleted at the moment when the download is complete. Furthermore, the date of deletion is based on the system date of the server.

   #3

   When a system with JP1/Data Highway - AJE 10-00 receives a delivery that contains files compressed with the extended compression method, the system skips the reception of the delivery and only receives deliveries other than the extended compression method. If your system uses JP1/Data Highway - AJE 10-00, you must change the delivery policy, based on the version.

   #4

   The check box might not appear depending on the setting specified by the system administrator.

4. Click the Create button.

   The delivery policy is now created.

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(5) Editing a delivery policy

To edit a delivery policy:

1. In the sidebar area, click Delivery Rules and then Delivery Policy Definitions.

   The Delivery Policies window appears in the content area.

2. Click the menu icon ( or ) of the delivery policy you want to edit, and then select Edit.

   The Edit Delivery Policy window appears.

3. Change the settings. For details about each item, see 3.5.4(4) Creating a delivery policy.

   Important

   The upper limit of the amount of data cannot be below the total data size already delivered.

4. Click the Update button.

   The delivery policy settings are updated.

   

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(6) Deleting a delivery policy

To delete a delivery policy:

1. In the sidebar area, click Delivery Rules and then Delivery Policy Definitions.

   The Delivery Policies window appears in the content area.

2. Click the menu icon ( or ) of the delivery policy you want to delete, and then select Delete.

   A confirmation dialog box appears.

3. Click the OK button to delete the delivery policy.

   Important

   If you delete a delivery policy that is currently in use (), the delivery rule to which that policy applies is also deleted.

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