Hitachi

JP1 Version 12 JP1/Data Highway - Server Configuration and Administration Guide


3.7.12 Approval request notification (reminder)

This subsection provides information about editing the email template for an approval request notification (reminder).

Organization of this subsection

(1) Target file for edit

The template files for editing the approval request notification (reminder) are as follows:

(2) Editing the message subject

The structure of elements for editing the message subject of the approval request notification (reminder) is as follows:

...
  <subject>
    message-subject-in-the-approval-request-notification-(reminder)
  </subject>
...

The following table describes a relevant message subject element in the approval request notification (reminder).

Table 3‒64: Message subject element for the approval request notification (reminder)

Element

Number of elements

Edit

Omit

Description

subject

1

Yes

No

Element that indicates the message subject in the approval request notification (reminder).

Legend:

Yes: You can edit or omit the element.

No: You cannot edit or omit the element.

The following table describes a placeholder element relevant in editing the message subject in the approval request notification (reminder).

Table 3‒65: Placeholder element available in editing the message subject in the approval request notification (reminder)

No.

Placeholder element

Description

Possible parent element

1

<system-name-body-subject/>

Replaced with the following system-name string:

[Data Highway]

subject

(3) Editing the message body

The structure of elements for editing the message body of the approval request notification (reminder) is as follows:

...
  <body>
    message-body-in-the-approval-request-notification-(reminder)
  </body>
...

The following table describes editable message body elements in the approval request notification (reminder).

Table 3‒66: Message body elements for the approval request notification (reminder)

Element

Number of elements

Edit

Omit

Description

body

1

Yes

No

Indicates text in the message body.

In the body of the text, the elements listed in the rows below can be included.

recipient-check

1

Yes

Yes

Used to specify information included in the message body if a sender does not select the Hide the detailed information of this delivery from the notification. check box on the Extended Options tab in the New Delivery window.

recipients

1

Yes

Yes

Used to include a list of recipients in the message body.

If more than one recipient is specified, the system iterates through the element the same number of times as the number of recipients.

Example:

Value: <receipts>Dear Mr./Ms. </receipts>

In the actual message body:

Dear Mr./Ms. recipient-name (1)

Dear Mr./Ms. recipient-name (2)

information

1

Yes

Yes

Used to specify information included in the message body if a sender does not select the Hide the detailed information of this delivery from the notification. check box on the Extended Options tab in the New Delivery window.

from-part

1

Yes

Yes

Used to enclose a string containing the placeholder element <from/>.

For details about the placeholder element, see Table 3-67.

file-part

1

Yes

Yes

Used to enclose a string that is included in the message body only when a file is sent.

The string enclosed in the elements is not included in the message body if only a message is sent.

Legend:

Yes: You can edit or omit the element.

No: You cannot edit or omit the element.

The following table describes placeholder elements available in editing the message body in the approval request notification (reminder).

Table 3‒67: Placeholder elements available in editing the message body in the approval request notification (reminder)

No.

Placeholder element

Description

Possible parent element

1

<system-name-body-top/>

Replaced with the following system-name string:

Data Highway

body

2

<to-name/>

Replaced with the name of the approver.

  • In Japanese and Chinese: Name of the approver

  • In English: Name of the approver (in English)

body

Replaced with a list of recipient names.

  • In Japanese and Chinese: Name of the recipient

  • In English: Name of the recipient (in English)

body/recipient-check/recipients

left-margin attribute

Specifies the left margin for a list of recipient names included in the message body by using the number of space characters.

body/recipient-check/recipients/to-name

3

<from-name/>

Replaced with the name of the sender.

  • In Japanese and Chinese: Name of the sender

  • In English: Name of the sender (in English)

  • body

  • information

4

<user-id-suffix/>

Replaced with the name of the domain that the recipient belongs to.

body

5

<url/>

Replaced with the download URL for the recipient.

body

6

<check-number/>

Replaced with the following string:

delivery-date-and-time-delivery-ID(recipient-number)

recipient-check

7

<from/>

Replaced with the email address of the sender.

from-part

8

<shelf-life-time/>

Replaced with the storage expiration date.

information

9

<delivery-files/>

Replaced with a list of delivery files.

information

left-margin attribute

Specifies the left margin for a list of delivery files included in the message body by using the number of space characters.

--

10

<delivery-time/>

Replaced with the date and time of the delivery.

recipient-check

11

<system-name-body-bottom/>

Replaced with the following system-name string:

Data Highway

body