3.7.12 Approval request notification (reminder)
This subsection provides information about editing the email template for an approval request notification (reminder).
- Organization of this subsection
(1) Target file for edit
The template files for editing the approval request notification (reminder) are as follows:
-
For Japanese:notification_not_approved_ja.xml
-
For English: notification_not_approved_en.xml
-
For Chinese: notification_not_approved_zh.xml
(2) Editing the message subject
The structure of elements for editing the message subject of the approval request notification (reminder) is as follows:
... <subject> message-subject-in-the-approval-request-notification-(reminder) </subject> ...
The following table describes a relevant message subject element in the approval request notification (reminder).
Element |
Number of elements |
Edit |
Omit |
Description |
---|---|---|---|---|
subject |
1 |
Yes |
No |
Element that indicates the message subject in the approval request notification (reminder). |
The following table describes a placeholder element relevant in editing the message subject in the approval request notification (reminder).
No. |
Placeholder element |
Description |
Possible parent element |
---|---|---|---|
1 |
<system-name-body-subject/> |
Replaced with the following system-name string: [Data Highway] |
subject |
(3) Editing the message body
The structure of elements for editing the message body of the approval request notification (reminder) is as follows:
... <body> message-body-in-the-approval-request-notification-(reminder) </body> ...
The following table describes editable message body elements in the approval request notification (reminder).
Element |
Number of elements |
Edit |
Omit |
Description |
|||
---|---|---|---|---|---|---|---|
body |
1 |
Yes |
No |
Indicates text in the message body. In the body of the text, the elements listed in the rows below can be included. |
|||
recipient-check |
1 |
Yes |
Yes |
Used to specify information included in the message body if a sender does not select the Hide the detailed information of this delivery from the notification. check box on the Extended Options tab in the New Delivery window. |
|||
recipients |
1 |
Yes |
Yes |
Used to include a list of recipients in the message body. If more than one recipient is specified, the system iterates through the element the same number of times as the number of recipients. Example: Value: <receipts>Dear Mr./Ms. </receipts>
|
|||
information |
1 |
Yes |
Yes |
Used to specify information included in the message body if a sender does not select the Hide the detailed information of this delivery from the notification. check box on the Extended Options tab in the New Delivery window. |
|||
from-part |
1 |
Yes |
Yes |
Used to enclose a string containing the placeholder element <from/>. For details about the placeholder element, see Table 3-67. |
|||
file-part |
1 |
Yes |
Yes |
Used to enclose a string that is included in the message body only when a file is sent. The string enclosed in the elements is not included in the message body if only a message is sent. |
The following table describes placeholder elements available in editing the message body in the approval request notification (reminder).
No. |
Placeholder element |
Description |
Possible parent element |
|
---|---|---|---|---|
1 |
<system-name-body-top/> |
Replaced with the following system-name string: Data Highway |
body |
|
2 |
<to-name/> |
Replaced with the name of the approver.
|
body |
|
Replaced with a list of recipient names.
|
body/recipient-check/recipients |
|||
left-margin attribute |
Specifies the left margin for a list of recipient names included in the message body by using the number of space characters. |
body/recipient-check/recipients/to-name |
||
3 |
<from-name/> |
Replaced with the name of the sender.
|
|
|
4 |
<user-id-suffix/> |
Replaced with the name of the domain that the recipient belongs to. |
body |
|
5 |
<url/> |
Replaced with the download URL for the recipient. |
body |
|
6 |
<check-number/> |
Replaced with the following string: delivery-date-and-time-delivery-ID(recipient-number) |
recipient-check |
|
7 |
<from/> |
Replaced with the email address of the sender. |
from-part |
|
8 |
<shelf-life-time/> |
Replaced with the storage expiration date. |
information |
|
9 |
<delivery-files/> |
Replaced with a list of delivery files. |
information |
|
left-margin attribute |
Specifies the left margin for a list of delivery files included in the message body by using the number of space characters. |
-- |
||
10 |
<delivery-time/> |
Replaced with the date and time of the delivery. |
recipient-check |
|
11 |
<system-name-body-bottom/> |
Replaced with the following system-name string: Data Highway |
body |