4.3.4 Environment settings for action jobs

This subsection discusses the options you can set for action jobs. Determine which options to set according to your operating environment.

Organization of this subsection

(1) Sending emails using the email sending job

(1) Sending emails using the email sending job

When you use the email sending job in Windows, you can choose either of the following:

Email sending job without Outlook
Email sending job with Outlook

The following table describes the advantages and disadvantages of each.

Table 4‒6: Advantages and disadvantages of the email sending job with and without Outlook
Email sending job	Advantages	Disadvantages
Without Outlook	You can send emails without preparing Outlook.	You cannot check the results of sending emails in the email software. (Instead, check the execution result for the email sending jobs.) You cannot specify the time for email transmission. You cannot receive read receipts for messages.
With Outlook	You can check the results of sending emails in Outlook. You can specify the delivery time by using the appropriate Outlook option. You can obtain read receipts by using the appropriate Outlook option.	You need to prepare Outlook.

On the same host, you can choose either to use Outlook or not to use Outlook. You cannot choose both options. Select the option that is appropriate for operation of your system.

You can use email reception monitoring jobs even when you send emails without using Outlook. However, note that if you use email reception monitoring jobs, Outlook must still be installed.

Cautionary note: When you use the email sending job without Outlook to send emails, version 10-00 or later of JP1/AJS3 - Manager or JP1/AJS3 - Agent must be installed on the relevant agent.

For details about mail system linkage, see 2. Linking Mail Systems in the JP1/Automatic Job Management System 3 Linkage Guide.

The following table describes the differences when Outlook is not used and when it is used.

Table 4‒7: Differences when Outlook is not used and used
No.	Item	Outlook not used	Outlook used
1	Mail system	SMTP^#1	Exchange Server or SMTP and POP3
2	Logical host that sends emails	Multiple logical hosts can send emails.	Only one logical host can send emails.
3	Specification of display names or aliases as recipients	Not possible.	Same as Outlook and mail system
4	Automatic linefeed for messages	Not possible.	Same as the text wrapping option in Outlook if the `WrapTextWithOutlookOption` environment setting parameter is set to `Y`.^#2
5	Time the email was delivered to the recipient	Not possible.	Same as the delivery time option in Outlook
6	Read receipts for messages (Setting for sending a read receipt when a sent email is read by the recipient)	Not possible.	Same as the read receipt option in Outlook
7	Retransmission of emails	Re-execute the email sending job.	Use Outlook to re-send emails.
8	Confirmation of sent emails	Check the execution result for the email sending jobs.	Check Outbox and Sent Items in Outlook.
9	Transmission of emails without subjects	Emails are sent with one space as the subject.	Same as Outlook
10	Attachments exceeding 10 megabytes	Depends on the upper limit of the mail server. However, 10 megabytes is recommended as the upper limit.	Same as Outlook
11	Maximum size of the string for the destination address	A string of 256 bytes or shorter can be specified.	A string of 256 bytes or shorter and of 255 characters or shorter can be specified. If an address with 256 or more characters is specified, the first 255 characters will be regarded as the address.
12	Maximum size of the string for the subject	A string of 256 bytes or shorter can be specified.	A string of 256 bytes or shorter and of 255 characters or shorter can be specified. If a subject with 256 or more characters is specified, the first 255 characters will be regarded as the subject.

#1: As the authentication method, POP before SMTP, SMTP-AUTH PLAIN, or SMTP-AUTH LOGIN can be specified. When POP before SMTP is used as the authentication method, POP3 is also required.
#2: For details about WrapTextWithOutlookOption environment setting parameter, see 2. Linking Mail Systems in the JP1/Automatic Job Management System 3 Linkage Guide.

To Page Top