5.3.2 Notice of license excess
You can use the Notice of license excess (Asset Console) task to periodically total up the numbers of licenses owned and used. Based on the results, license usage status can be managed from each license management job menu.
If the totaled results show any licenses that exceed the owned numbers, a list can be sent by email. If email notification is not needed, use the Totals number of licenses (Asset Console) task. The totals given in Notice of license excess (Asset Console) and Totals number of licenses (Asset Console) are the same. If email notification is required, use Notice of license excess (Asset Console). If it is not required, use Totals number of licenses (Asset Console). Because these tasks take some time to execute, it is recommended that you not use Totals number of licenses (Asset Console) together with Notice of license excess (Asset Console).
This task is created when Asset Console is installed.
As shown in the figure below, the notification email includes an explanation that the number of use licenses exceeds the threshold value of the number of retained licenses.
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A list of licenses exceeding the number of retained licenses is attached to the email as a CSV file.
The figure below shows the contents of the email attachment.
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With the default setting for the Notice of license excess (Asset Console) task, the task is executed at 5:30 am every week on Monday. For details about the procedure for changing the date and time and the frequency of task execution, see 7.9.2(2) Changing a task schedule.
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This task sends notifications only for licenses that are being managed as assets. Even if unregistered licenses are being used, no email notification is sent.
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This task sends notification by email when the licenses exceed the number of retained licenses when the task is executed. Consequently, if the number of licenses exceeds the number of retained licenses during a week, and additional licenses are obtained, the task sends no notification by email. To increase the frequency of monitoring from the default setting, reduce the execution interval of email notification schedule.
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If totaling is executed multiple times in a large system with several thousand devices, then a large amount of old totals results data remaining in the database increases the time required for searches, additions, and deletions, reducing the performance of totaling.
If you have a large asset management system with several thousand devices, it is important to delete old totals results periodically.
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By changing the threshold value of the number of retained licenses, which is set to 100% by default, notification by email can be sent for licenses that are about to exceed their threshold values. To change the threshold value for each license, use the Software Name window. If no threshold value has been set, use the Server Setup dialog box.
For details about how to change the threshold value in the Software Name window, see 16.6 Establishing correspondence between software names (Software Name). For details about how to change the threshold value in the Server Setup dialog box, see 7.3.4 Setting Basic Information.
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