2.7.5 Cautionary notes on sending email (for a Windows host when using Outlook)
Note the following when sending email on a Windows host using Outlook:
- Deleting sent email
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The email sent by the email sending job remains in Sent Items of Outlook. This email data might use a large amount of system disk space on the mail server or on the computer where email is sent. Activate Outlook with the profile for the mail system linkage on a regular basis to delete the email remaining in Sent Items.
Note that before you delete email from Sent Items of Outlook, you must stop the JP1/AJS3 mail monitoring process or the JP1/AJS3 Mail service.
- Formats that can be specified as recipients in the email sending job
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The following table shows the formats that can be used to specify recipients.
Note that the profile specified for the email sending job must be configured according to the mail system that will be used.
Table 2‒15: Formats that can be specified as recipients in the email sending job Profile type
Format
Exchange Server#
-
Display name
-
Alias
-
Internet mail address
Internet Mail
(SMTP/POP3)
Internet mail address
- #
-
Email sending jobs cannot send email to addresses in X.400 format.
The following is an example of an X.400-format address:
c=JP;p=MailServer;o=Exchange;g=Taro;s=Hitachi;
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- Using single-byte katakana characters in email sending jobs
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Do not use single-byte katakana characters in the address, subject line, and message text in an email sending job. Depending on the linked mail system, single-byte katakana characters in the sent email might be converted to multi-byte katakana characters, preventing the contents of the job definition from being applied.