1.9.1 Registering information contained in a management ledger
By importing a management ledger, you can collectively register hardware asset information.
- 1. Prepare a CSV file to be imported.
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To import asset information, convert data contained in the management ledger into a CSV file.
- 2. Import the management ledger.
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By importing the management ledger, you can register information contained in the management ledger as hardware asset information. For details about how to import asset information, see 11.4.1 Importing hardware asset information.
When importing asset information, associate the items used in the management ledger with the asset management items used in JP1/IT Desktop Management. By this association, you can import all information contained in the management ledger to the asset management items in JP1/IT Desktop Management.
- Tip
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Without changing the order of items and the item names used in the management ledger, you can associate the items in the management ledger with the asset management items. If some item in the management ledger does not correspond to any asset management item, you can create a new asset management item and associate the item in the management ledger with the new asset management item when importing information.
If some device has been included as management targets of JP1/IT Desktop Management in advance, the device information about that device is collected and the hardware asset information of that device is automatically registered.
To import information, specify the value for Mapping Key that associates information to be imported with registered hardware asset information. When you perform an import, an existing entry of the hardware asset information in JP1/IT Desktop Management is updated if that entry has the mapping key that matches the mapping key of any entry in the management ledger. If an entry in the management ledger has the mapping key that does not match the mapping key of any existing entry of the hardware asset information, that entry is registered as a new entry of the hardware asset information.
You can select a mapping key from the items described below. Specify the item that can uniquely identify a hardware asset.
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Asset management number
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Serial number#
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IP address
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MAC address
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Host name
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IMEI
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Contract phone number
#: BIOS information serial number
- Important note
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To specify an item as a mapping key, select an item for which a value exists both in JP1/IT Desktop Management and in the management ledger to be imported. For example, if Serial # appears in the management ledger but no value for Serial # is registered as hardware asset information, entries imported from the management ledger cannot be associated with entries of the hardware asset information correctly. In this case, all hardware assets in the management ledger are registered as new entries of the hardware asset information.
- 3. Check the imported result.
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After importing information, in the Hardware Asset view of the Assets module, check whether information contained in the management ledger has been correctly registered as hardware asset information.
When you intend to update the registered entries of the hardware asset information, some entry of the hardware asset information with Unconfirmed set for Asset Status might exist after you import the entries in the management ledger. In this case, the relevant asset might not be registered in the management ledger or the mapping key of that entry might not match the mapping key of any entry in the management ledger.
For the relevant asset whose information is not registered in the management ledger, manually register the asset information of the relevant asset. In the case of an unmatched mapping key, the entry in the management ledger that is supposed to correspond to the entry of the hardware asset information with the unmatched mapping key is registered as a new hardware asset. Therefore, check and change the correspondence between the relevant hardware asset information and the device, and then delete the unnecessary information.
The import operation is complete, and the information contained in the management ledger is registered in the hardware asset information.
After you finish registering hardware asset information, maintain asset information according to the operation in your organization. Note that when hardware asset information is associated with device information, Inventory Information of hardware asset information is automatically updated based on the collected device information.
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