Job Management Partner 1/Asset Information Manager Administrator's Guide

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2.4.11 Totaling licenses (Totals List & Execution)

By using the Totals List & Execution job menu, you can perform totaling, so that the information can be used for all license management work.

The license management jobs that extract required information on the basis of a set of totaled results include Owned License List, Excess License List, Unauthorized Usage List, and Unknown Usage List.

By default, only the administrator can execute Totals List & Execution.

To total licenses, start from the Totals List & Execution window, which is displayed by clicking the Totals List & Execution job menu. The following figure shows the Totals List & Execution window.

Figure 2-55 Totals List & Execution window

[Figure]

You can also total licenses periodically by using the Notice of license excess task or the Totals number of licenses task registered in the Windows Task Scheduler.

Date of summary displays a history of totaling including totaling executed by tasks. To refresh the displayed information to the most recent status, click the Refresh button.

For details about using a task registered in Windows Task Scheduler to periodically perform totaling, see 5.9 Setting the tasks that are registered in Task Scheduler in the Planning and Setup Guide.

Notes
If totaling is performed multiple times in a large system with several thousand devices, a large amount of old totaled results data might remain in the database, increasing the time required to search for, add, or delete information, reducing the performance of totaling.
If you have a large asset management system with several thousand devices, you should delete old totaled results periodically.
Organization of this subsection
(1) Performing totaling
(2) Displaying a graph of the changes in the numbers of licenses
(3) Downloading the data displayed as graph
(4) Deleting totaled results

(1) Performing totaling

To perform totaling, click the Execute button. A history of execution dates and times is displayed in Date of summary.

To sum up the number of licenses, you must have registered information about the software assets installed on each device in the asset management database and you must have established correspondence between software names.

For details about how to register installed software information, see 3.2.4 Setting the software name assignment method in the Planning and Setup Guide. For details about establishing correspondence between software names, see 4.6 Establishing correspondence between software names (Software Name).

(2) Displaying a graph of the changes in the numbers of licenses

From the sets of totaled results displayed in Date of summary, you can display in graph format a history of the changes in the numbers of owned and used licenses. The range of the graph is the range of the history displayed in Date of summary.

To display the history of changes in the number of licenses as a graph, you must install the Microsoft Office Web component on the PC on which the graph is to be displayed. Either install the Microsoft Office Web component from the Microsoft Office 2003 (or earlier) media, or download it from Microsoft's website.

To display a graph of the changes in the numbers of licenses:

  1. Click the Graph button.
    The Select Graph Object window is displayed.
  2. Specify search conditions, if necessary, and search for the software assets to be displayed in the graph.
    The software assets satisfying the specified conditions are retrieved.
    To cancel, click the Close button.
  3. In the search results, click a Software name or Group name link.
    The License Number Changes window is displayed.
    To display a graph of the number of licenses for all groups, click a Software name link; to display a graph of the number of licenses for a group, click a Group name link.

The following figure shows the License Number Changes window.

Figure 2-56 License Number Changes window

[Figure]

The change in the number of owned and used licenses is displayed for each license category. You can select the check boxes under the graph to include the corresponding data in the graph.

When a software asset is changed to an unlimited license
If a software asset was changed to unlimited license, its number of owned licenses is treated as 0 in the graph.

Disabling component downloads
If you attempt to display a graph in an environment in which Microsoft Office is not installed, the Microsoft Internet Explorer settings might cause it to download Microsoft Office Web components. Use the following procedure to disable such downloading and to ensure that such components will not be downloaded.
To disable component download:
  1. Select Tools, and then Internet Options in Microsoft Internet Explorer.
    The Internet Options dialog box is displayed.
  2. Click the Custom Level button in the Security tab.
    The Security Settings dialog box is displayed.
  3. Disable Download signed ActiveX controls and Download unsigned ActiveX controls.
  4. Click the OK button.
    The settings are enabled, and the Security Settings dialog box closes.
(a) Changing the graph type

The three available graph styles are line graph, horizontal bar graph, and vertical bar graph. In the License Number Changes window, clicking the Change button toggles the graph type.

(3) Downloading the data displayed as graph

You can download the data for a displayed graph showing the changes in the number of licenses as a CSV file. Clicking a link under Software name and then clicking the CSV button in the displayed window downloads the displayed graph data as a CSV file.

The information that is downloaded as a CSV file includes Date of summary, License category, Group name, Owned, and Used.

(4) Deleting totaled results

To delete a set of totaled results, select the check box of the totaled results in the Totals List & Execution window, and then click the Delete button.