Job Management Partner 1/Asset Information Manager Administrator's Guide

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1.3 Search procedure

The asset management system enables you to total and search for managed asset information to best suit your goals.

This section describes the procedures for specifying search conditions to search for asset information and for executing various processing by using the search results. The following figure shows the search procedure and the window location that corresponds to each step.

Figure 1-5 Search procedure

[Figure]

To search for asset information:

  1. From the job menus, select the type of work you wish to execute (such as Device List).
    The window for the selected job type is displayed.
  2. Using a simple search condition or by clicking the Browse button, select a desired group or location.
    You can easily specify a search condition by selecting a desired group or location from the appropriate tree. Use the tabs to switch between the group and location trees.
    To clear a specified condition, click the icon on the top of the tree.
    If divisions have been assigned to the login user, selecting the Group tab displays the assigned division names and division group names in the tree. If you wish to specify a division in a condition, select the corresponding division name and division group name from the tree. The Group and Division radio buttons are displayed in the Group field. Note that when you select Division, the Browse button is disabled. Select a desired division name and division group name from the tree to specify the search conditions.
  3. Specify other search conditions, in addition to a group or location.
    The possible search conditions depend on the job type. If you specify multiple search conditions, they are treated as being joined by logical AND.
  4. Click the Search button.
    A listing of the search results is displayed.
    You can output the search results as a CSV file, or view the resulting device locations in the floor layout chart.
Organization of this section
(1) Hints on searching for asset information

(1) Hints on searching for asset information

This section provides advice on specifying conditions for searching for asset information.

Searching by Asset No. or Contract No.
If you know the asset number of the asset to be searched for, enter the asset number and select match all the words. You can identify the asset with a single search because a unique asset number is assigned to each asset.
If the asset numbers are classified by category and you know only a part of the asset number, you can specify match part of the words, match beginning of the words, or match end of the words to search for the asset. The same applies to the contract numbers that are used when contract information is searched.

Searching by Device type
For the device type, you can specify Computing, Networking, or Accessories, and then further narrow down the type.
By specifying the type in two stages, you can narrow down the search condition according to purpose, such as searching for devices by type or for a specific device.

Searching by Software name
If you search the asset information for software names managed by Asset Information Manager, you need to be aware that there are two types of software names, as described below. Note that these software names might not match for the same software item.
  • Software name
    This is the name of the software that was registered as the target for license management. Software name in the search condition normally assumes this name.
  • Installed software name
    This is the name of the software installed on devices. If you register inventory information acquired by JP1/Software Distribution, this is the name of the software collected by JP1/Software Distribution.

Searching by match part of the words
Searches performed by using the match part of the words, match beginning of the words, or match end of the words options in the drop-down list, as well as searches for items under the including label such as user names, are case sensitive. However, when using Microsoft SQL Server, the collating sequence of the database is used so you can also perform comparisons that are not case-sensitive.